List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
ELEMENT | PERFORMANCE CRITERIA |
Elements describe the essential outcomes. | Performance criteria describe the performance needed to demonstrate achievement of the element. |
1. Coordinate administrative requirements for production | 1.1 Confirm required resources in consultation with relevant production staff 1.2 Assess required production resources against allocated budgets, and recommend any necessary adjustments to either to relevant production staff 1.3 Prepare, update and distribute production documentation in line with organisational procedures 1.4 Advise suppliers of changes to requirements according to agreed procedures 1.5 Prepare and coordinate travel and accommodation arrangements for production staff 1.6 Prepare briefing materials for written and verbal communications to production staff 1.7 Maintain production progress reports and records, and monitor production budgets, including resource documentation 1.8 Coordinate transport of resources and personnel as required, and according to location and location services available |
2. Organise production resources | 2.1 Research and identify appropriate new and existing sources of supply for required resources 2.2 Negotiate costs to achieve optimum budget outcomes 2.3 Procure production resources in a timely manner, including organising agreements with suppliers and providers, and seeking expert assistance as required 2.4 Identify and source alternative resources, in consultation with relevant personnel, should preferred resources be unavailable 2.5 Book resources, as required, to meet production brief and budget, and according to organisational procedures |
3. Coordinate resources and services during production | 3.1 Prepare and distribute daily production documentation to relevant production staff 3.2 Check supply and condition of resources regularly, with relevant production staff, and maintain sufficient supply of resources to meet production requirements, budget and schedule 3.3 Manage efficient and safe distribution and storage of resources throughout production 3.4 Communicate changes to resource availability and production documentation promptly |
4. Finalise production services | 4.1 Assist with finalising outstanding accounts with suppliers 4.2 Prepare documentation at conclusion of production in line with organisational procedures 4.3 Ensure files and records are stored safely and in a suitable format 4.4 Return hired facilities, place valuable props and consumables in secure storage, and dispose of unneeded materials according to organisational procedures 4.5 Leave worksite in original or improved condition, ensuring no adverse impact on site 4.6 Evaluate own role in provision of production services and note areas for improvement |
Evidence of the ability to:
source and negotiate the acquisition of production resources and services in line with production requirements and budget, organisational procedures and protocols
manage and monitor concurrent supply and use of resources and services for productions within deadlines and in consultation with relevant production staff
coordinate the activities required to support an effective, efficient and timely supply of production resources and services
organise appropriate documentation relevant to production needs and schedules.
Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.
To complete the unit requirements safely and effectively, the individual must:
discuss key features and purpose of different documentation to be prepared and completed when coordinating supply of resources and services for productions
outline services that may need to be considered for off-site locations
describe sources of supply for production resources and services, and typical industry procedures for supplier agreements and booking production resources and services
outline administrative, public safety, and work health and safety (WHS) procedures that must be followed to run a cost-effective procurement team safely and efficiently
identify typical problems and the main challenges of coordinating production services, and briefly describe solutions
describe typical procedures involved at the completion of production.
Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in creative arts industry environments. The assessment environment must include access to:
production schedules or other source material
office procedures, protocols and documentation relating to managing and monitoring resource acquisition for multiple productions
interaction with others to support a collaborative approach to sourcing and supplying production resources and services.
Assessors of this unit must satisfy the requirements for assessors in applicable vocational educational and training legislation, frameworks and/or standards.