- PSPPM401B - Design simple projects
Assessor Resource
PSPPM401B
Design simple projects
Assessment tool
Version 1.0
Issue Date: June 2024
Not applicable.
This unit covers the planning and development of simple, generally low risk projects that may be small scale and managed by one person or by a person with a small team. It includes identifying project requirements, preparing a business case, preparing the project plan and establishing project infrastructure. Contract management requirements are not included as this aspect is addressed by units of competency within the Competency field of Procurement and Contract Management.
In practice, project planning and development overlaps with other generalist and specialist work activities such as applying government processes, using resources, developing work plans, gathering information.
This unit, and unit PSPPM405A Administer simple projects, are mutually exclusive. One or the other, but not both, may contribute to a qualification.
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication
You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)
Prerequisites
Not applicable.
Employability Skills
This unit contains employability skills.
Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package. | |
Units to be assessed together | Pre-requisite units that must be achieved prior to this unit:Nil Co-requisite units that must be assessed with this unit:Nil Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to: PSPETHC401A Uphold and support the values and principles of public service PSPGOV402B Deliver and monitor service to clients PSPGOV403B Use resources to achieve work unit goals PSPGOV405B Provide input to change processes PSPGOV408A Value diversity PSPGOV411A Deal with conflict PSPGOV412A Use advanced workplace communication strategies PSPGOV416A Monitor performance and provide feedback PSPGOV422A Apply government processes PSPLEGN401A Encourage compliance with legislation in the public sector PSPOHS401B Implement workplace safety procedures and programs PSPPROC409A Receive and select offers PSPPROC410A Administer contracts PSPPM402B Manage simple projects PSPPM403B Close simple projects Excluded units that may not contribute to the same qualification as this unit: PSPPM405A Administer simple projects |
Overview of evidence requirements | In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms: the knowledge requirements of this unit the skill requirements of this unit application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework) design of simple projects in a range of (2 or more) contexts (or occasions, over time) |
Resources required to carry out assessment | These resources include: legislation, guidelines, procedures and protocols relating to project management workplace project documentation scenarios and case studies documented information and/or examples of the assessee's personal work project management tools |
Where and how to assess evidence | Valid assessment of this unit requires: a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when planning projects, including coping with difficulties, irregularities and breakdowns in routine design of simple projects in a range of (2 or more) contexts (or occasions, over time) Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as: people with disabilities people from culturally and linguistically diverse backgrounds Aboriginal and Torres Strait Islander people women young people older people people in rural and remote locations Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of: case studies demonstration portfolios projects questioning scenarios authenticated evidence from the workplace and/or training courses |
For consistency of assessment | Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments |
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
This section describes the essential skills and knowledge and their level, required for this unit. |
Skill requirements Look for evidence that confirms skills in: detailing requirements, writing recommendations and preparing plans requiring precision of expression negotiating timelines, roles and responsibilities with stakeholders or team members communicating with stakeholders or team members using a range of communication styles to suit different audiences and purposes responding to diversity, including gender and disability using project management tools applying workplace safety procedures in line with project planning requirements accessing/preparing information electronically or in hard copy |
Knowledge requirements Look for evidence that confirms knowledge and understanding of: legislation, organisational policies and procedures that may impact on the project and management of the project, for example: public sector codes of ethics/conduct occupational health and safety and environment requirements quality standards risk management financial management procurement human resources equal employment opportunity, equity and diversity principles organisational project approval processes scheduling change management project planning methods for small scale or low risk projects project management tools to suit the projects planned principles relating to the planning phase of project management for small scale or low risk projects |
The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here. | |
Stakeholders may include: | project sponsor/funding bodies clients or customers (internal and external) industry other agencies general public relevant interest groups unions functional areas the organisation's senior management Ministers project team steering committee end user supplier/service provider |
Project parameters include: | project scope - outcomes, objectives, project deliverables feasibility skills required for project team people required for project including specialist expertise communications including reporting requirements risks associated with project including people, environment, resources, technology change during the life of the project, if applicable steering committee arrangements timeframe and milestones cost resources for project acquisition/procurement organisational structure for project project quality control and operational flexibility project governance structure monitoring through staged rollout project delivery requirements pilot outcomes intellectual property integration of project within organisation transition arrangements change management project evaluation |
Policies and procedures may include: | government legislation (Federal, State and Local) affecting organisation's administration such as: public sector management acts financial management and accounting legislation and regulations privacy legislation government and organisational guidelines and procedures relating to: project governance resourcing security strategic plans recruitment risk management procurement guidelines designation approvals industrial agreements |
Specialists may include: | legal technical financial other functional areas other relevant agencies logistics |
Constraining factors may include: | political industrial legislative technical financial resourcing social and cultural considerations cultural change management (internal) security/privacy environmental logistic support |
Analysis report will contain: | cost-benefit analysis |
Approval may be required from: | project sponsor/funding body business owner of the project program manager line manager project governance office/personnel in the organisation chief executive officer, manager or management representative customer or client |
Project scope is defined by: | objectives - aims/goals for doing the project outcomes - measurable benefit achieved from the utilisation of the outputs delivered by the project outputs/project deliverables - the services/products delivered by the project |
Options to manage risks may include: | acceptance avoidance minimisation transfer strategies flexibility empathy emotional intelligence |
Project plan will include some or all of: | acquisition strategies budget and financial management strategy contract management cost estimates evaluation criteria expected outcomes/measurable benefits of the project facilities inclusions and exclusions from project information/communication strategy intellectual property strategies milestones objectives outputs/project deliverables and their acceptance criteria people plan including human resource management and human resource development performance criteria/indicators project control mechanisms project implementation strategy project governance strategy purpose quality assurance quality control quality standards for project rationale required project resources resource management risk management roles and responsibilities schedule/timeline task/work breakdown structure (WBS) |
Project parameters include: | risk management schedule management financial management communication, including reporting resources management logistics management scope management change management quality management people management occupational health and safety management |
Project management tools may include: | risk analysis organisational project governance framework communications plan reporting framework project management software and other tools: Gantt and bar charts Program Evaluation and Review Technique (PERT) charts Critical Path Method cost schedule control system logistics support analysis life cycle cost analysis spreadsheets recording systems - electronic and manual |
Project infrastructure may include: | staffing levels/need for recruitment action and training equipment and technical support resource requirements including travel, finance etc project office accommodation management infrastructure |
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice | Yes | No | Comments/feedback |
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A rationale for the project is outlined that identifies the purpose, outcomes and likely benefits for the user/s. | |||
Stakeholders are identified and their input is obtained at the planning stage to ensure the project proposal and its objectives are required and achievable. | |||
The project environment is assessed and environmental issues are addressed in the project proposal. | |||
Project parameters are determined and a project proposal is completed to organisational standards and within guidelines. | |||
The project proposal is structured so it is compatible with organisational objectives and other organisational projects, and is designed in accordance with the organisation's policies and procedures and in consultation with specialists to meet user/client requirements. | |||
Research and analysis is undertaken to identify impacts and risks, constraining factors and alternate options. | |||
Options and solutions are identified, advice is obtained and recommendations are made in accordance with the strategic direction of the organisation/work unit. | |||
A report is prepared that demonstrates a business case for the project in accordance with organisational requirements. | |||
Approvals for the project proposal are obtained in accordance with organisational policy and procedures. | |||
Project scope is determined in terms of objectives, outcomes and project deliverables. | |||
Specialists are consulted where necessary, to advise on potential risks, and options to manage risks are investigated and recorded in the project plan. | |||
Each of the parameters identified in the proposal are addressed in the project plan in consultation with relevant parties and appropriate approvals are sought and recorded. | |||
Project management tools are utilised for planning in accordance with project requirements. | |||
Project outputs are determined that are measurable and achievable and indicators to monitor the performance of the project are developed, under guidance, and agreed by relevant parties in accordance with organisational policy and procedures. | |||
An implementation strategy is developed in accordance with the project plan and organisational guidelines, and presented to stakeholders to gain project support. | |||
Terms of reference and project infrastructure requirements for set-up and implementation of the project are clarified in the implementation strategy in accordance with the project plan. | |||
Resources are obtained to set up the project office, and roles and responsibilities are assigned to team members and stakeholders as agreed in the project plan. | |||
Processes identified for monitoring, evaluating and reporting performance against project objectives are established in accordance with the project plan. |
Forms
Assessment Cover Sheet
PSPPM401B - Design simple projects
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Assessment Record Sheet
PSPPM401B - Design simple projects
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