- PSPPM503B - Close complex projects
Assessor Resource
PSPPM503B
Close complex projects
Assessment tool
Version 1.0
Issue Date: April 2024
Not applicable.
This unit covers closure of projects that may be reasonably complex in terms of scope, degree of risk, political, cultural and social factors that apply, consequences of failure and degree of control of the projects. It includes reviewing project activity and managing project closure. Contract management requirements are not included as this aspect is addressed by units of competency within the Competency field of Procurement and Contract Management.
In practice, closing complex projects overlaps with other generalist and specialist work activities such as acting ethically, coordinating resource allocation and usage, developing client services, undertaking research and analysis.
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication
You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)
Prerequisites
Not applicable.
Employability Skills
This unit contains employability skills.
Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package. | |
Units to be assessed together | Pre-requisite units that must be achieved prior to this unit:Nil Co-requisite units that must be assessed with this unit:Nil Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to: PSPETHC501B Promote the values and ethos of public service PSPGOV502B Develop client services PSPGOV503B Coordinate resource allocation and usage PSPGOV504B Undertake research and analysis PSPGOV505A Promote diversity PSPGOV507A Undertake negotiations PSPGOV512A Use complex workplace communication strategies PSPGOV517A Coordinate risk management PSPPM501B Design complex projects PSPPM502B Manage complex projects PSPPROC504A Finalise contracts |
Overview of evidence requirements | In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms: the knowledge requirements of this unit the skill requirements of this unit application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework) reviewing and closing complex projects in a range of (3 or more) contexts (or occasions, over time) |
Resources required to carry out assessment | These resources include: legislation, guidelines, procedures and protocols relating to project close-out workplace project documentation scenarios and case studies examples of project management tools suited to reasonably complex projects |
Where and how to assess evidence | Valid assessment of this unit requires: a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when reviewing and closing complex projects, including coping with difficulties, irregularities and breakdowns in routine reviewing and closing complex projects in a range of (3 or more) contexts (or occasions, over time) Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as: people with disabilities people from culturally and linguistically diverse backgrounds Aboriginal and Torres Strait Islander people women young people older people people in rural and remote locations Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of: case studies demonstration observation portfolios projects questioning scenarios simulation or role plays authenticated evidence from the workplace and/or training courses |
For consistency of assessment | Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments |
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
This section describes the essential skills and knowledge and their level, required for this unit. |
Skill requirements Look for evidence that confirms skills in: analysing results and evaluating outcomes against objectives writing recommendations and preparing reports requiring precision of expression communicating with stakeholders and team members using a range of communication styles to suit different audiences and purposes responding to diversity, including gender and disability debriefing stakeholders and redeploying resources and infrastructure acquitting and reporting on resource expenditure including time and costs using project management tools applicable to reasonably complex projects applying workplace safety procedures in line with project requirements accessing/preparing information electronically or in hard copy |
Knowledge requirements Look for evidence that confirms knowledge and understanding of: legislation, organisational policies and procedures that may impact on project finalisation, for example: public sector codes of ethics/conduct occupational health and safety and environmental and sustainability requirements project governance requirements quality standards risk management procurement guidelines financial management human resource management and development equal employment opportunity, equity and diversity principles project specifications and objectives project management tools to suit a range of reasonably complex projects in terms of scope, degree of risk, political, cultural and social factors that apply, consequences of failure and degree of control of the project project management principles and systems critical analysis in a project management context business and commercial issues related to the projects managed organisational and political environment |
The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here. | |
Stakeholders may include: | project sponsor/funding bodies clients or customers (internal and external) industry other agencies general public relevant interest groups unions functional areas the organisation's senior management Ministers project team steering committee members end user supplier/service provider |
Project plan will include some or all of: | acquisition strategies budget and financial management strategy contract management cost estimates evaluation criteria expected outcomes/measurable benefits of the project facilities inclusions and exclusions from project information/communication strategy intellectual property strategies milestones objectives outputs/project deliverables and their acceptance criteria people plan including human resource management and human resource development performance criteria/indicators project control mechanisms project implementation strategy project governance strategy purpose quality assurance quality control quality standards for project rationale required project resources resource management risk management roles and responsibilities schedule/timeline task/work breakdown structure (WBS) |
Policy and procedures may include: | government legislation (Federal, State and Local) affecting organisation's administration such as: public sector management acts financial management and accounting legislation and regulations privacy legislation government and organisational guidelines and procedures relating to: project governance resourcing security strategic plans recruitment risk management procurement guidelines designation approvals industrial agreements environment and sustainability |
Management of project wind-down may include: | risks issues assets consultants project team support staff |
Documentation may include: | project completion report supplier performance reports whole-of-life support plans transfer documents financial reports and acquittals evaluation reports transition plans |
Approvals may be required from: | project sponsor/funding body business owner of the project program manager line manager project governance office/personnel in the organisation chief executive officer, manager or management representative customer or client |
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
| Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice | Yes | No | Comments/feedback |
|---|---|---|---|
| Evaluation of project process, supplier performance and achievement against objectives is undertaken in consultation with stakeholders and results are reported in accordance with the project plan evaluation framework and organisational policy and procedures | |||
| The extent to which clients needs were met is evaluated and action to rectify problems is identified and documented | |||
| Implications of project outputs/outcomes for policies and operating procedures are identified and recommendations are made for their amendment | |||
| Information obtained from the evaluation of the project is provided in accordance with organisational requirements so it may be used to improve relevant policy and practice | |||
| Any funding associated with the project is acquitted against project budget items, and financial records are checked for accuracy and completed in accordance with organisational procedures | |||
| Project wind-down is managed and documentation, records and approvals are handled in accordance with project plan and organisational policy and procedures | |||
| Project stakeholders are debriefed, and infrastructure and resources are redeployed in accordance with organisational policy and procedures | |||
| Project hand-over to user/s is completed in accordance with organisational procedures, and lessons learnt are documented and reported to stakeholders to assist in continuous improvement | |||
| Stakeholders are advised of procedures and authorities for initial support to apply project results where relevant, and strategies are provided to manage long-term project momentum in accordance with organisational requirements |
Forms
Assessment Cover Sheet
PSPPM503B - Close complex projects
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Assessment Record Sheet
PSPPM503B - Close complex projects
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