- SITXEVT016A - Organise and monitor event infrastructure
Assessor Resource
SITXEVT016A
Organise and monitor event infrastructure
Assessment tool
Version 1.0
Issue Date: June 2024
This unit applies to individuals managing events in any industry context. It is particularly relevant to the cultural, community, hospitality, sporting and tourism sectors.
A complex event comprising multiple components must involve:
need for a comprehensive and multifaceted event plan
need for a formal internal or external communications strategy
dedicated and diverse event budget
multiple administrative and operational components
a wide range of stakeholders
an event operations team.
Many events take place at outdoor venues or at locations where infrastructure and facilities are minimal. Significant event operations knowledge combined with organisational and management skills are required to establish that infrastructure and make it operational.
This role is undertaken by an event manager working autonomously, but in consultation with suppliers, colleagues and broader event stakeholders.
This unit describes the performance outcomes, skills and knowledge required to coordinate infrastructure and facilities for a complex event comprising multiple components, where these do not already exist at a venue or site. It therefore builds on other Events units, such as SITXEVT013A Manage event staging.
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)
Prerequisites
Nil
Employability Skills
The required outcomes described in this unit of competency contain applicable facets of employability skills. The Employability Skills Summary of the qualification in which this unit is packaged will assist in identifying employability skills requirements.
Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, the range statement and the Assessment Guidelines for this Training | |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | Evidence of the following is essential: ability to organise and monitor infrastructure for an event in a location with minimal existing facilities and services knowledge of the issues that specifically impact on the organisation of events in venues without infrastructure, including requirements of relevant authorities, Australian standards and OHS regulations demonstration of skills through the organisation and monitoring of the infrastructure requirements for at least one event where the candidate plays a key management role. |
Context of and specific resources for assessment | Assessment must ensure: access to venues and sites that require infrastructure access to all equipment required for the staging of a complex event liaison with and involvement of suppliers and local authorities. |
Methods of assessment | A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: evaluation of the infrastructure through attendance at an event managed by the candidate review of documentation used to coordinate infrastructure prepared by the candidate questioning of contractors to assess the organisational skills of the candidate case studies to assess candidate's ability to determine infrastructure requirements for different events questions to assess candidate's knowledge of infrastructure services and terminology review of portfolios of evidence and third-party workplace reports of on-the-job performance by the candidate. Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: SITXEVT012A Select event venues and sites. |
Assessing employability skills | Employability skills are integral to effective performance in the workplace and are broadly consistent across industry sectors. How these skills are applied varies between occupations and qualifications due to the different work functions and contexts. |
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
This section describes the essential skills and knowledge and their level, required for this unit. |
The following skills must be assessed as part of this unit: analytical skills to plan and organise event infrastructure communication and negotiation skills to work with event contractors literacy skills to interpret a wide range of event management documentation numeracy skills to interrogate and interpret quotations for provision of event services. |
The following knowledge must be assessed as part of this unit: roles and responsibilities of various organisations involved in staging of events infrastructure requirements for a range of event types, including issues and challenges and suitability of infrastructure for different venues terminology and services in key areas related to event infrastructure and facilities, including: temporary water and power supply portable and demountable toilets temporary structures, including marquees and demountables mobile catering outlets suppliers of services related to event infrastructure and sources of information on those suppliers risk management and safety issues to be considered for key areas of event staging Australian standards that relate to event operations. |
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the performance criteria is detailed below. | |
Relevant authorities may include: | local government state or territory government police ambulance fire services. |
Infrastructure and facility requirements may include: | power supply water supply heating or air conditioning public toilets erection of temporary structures scaffolding emergency services car and coach parking transport systems camping sites or other temporary accommodation signage media services and impacts disabled access waste management. |
Venue may be: | indoor outdoor established event location untested event location. |
Safety, security and risk management issues may relate to: | access and crowd control weather and climate impacts protecting equipment traffic equipment failure power failure food safety issues. |
Licensing requirements may relate to: | builders and building work electricians and electrical work plumbers and plumbing work gas fitters handling of hazardous materials forklift operations special effects. |
Stakeholders may include: | clients sponsors local residents organising committees local businesses potential and actual attendees business associations. |
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice | Yes | No | Comments/feedback |
---|---|---|---|
Liaise with relevant authorities at the commencement of the event management cycle to ensure regulatory requirements are integrated into the planning process. | |||
Identify and analyse infrastructure and facility requirements based on a detailed review of all aspects of the proposed event and venue. | |||
Develop an accurate summary of infrastructure requirements for each event component in consultation with key stakeholders. | |||
Incorporate safety, security and risk management issues into all planning documentation and processes. | |||
Identify and source appropriate infrastructure and facilities contractors. | |||
Provide accurate briefings to contractors in relation to infrastructure requirements, ensuring all safety, legal and technical requirements are covered. | |||
Obtain complete and timely quotations for the provision of event services. | |||
Analyse quotations and select contractors according to legal and licensing requirements and in consultation with key stakeholders. | |||
Involve relevant authorities in the planning process by providing relevant and timely information. | |||
Take account of stakeholder views in establishing infrastructure and facilities. | |||
Monitor progress with infrastructure and facilities through ongoing liaison with contractors. | |||
Identify the need for adjustments to infrastructure requirements and organise appropriate changes with confirmation in writing. | |||
Evaluate work completed against event requirements prior to event commencement and take appropriate corrective action where necessary. |
Forms
Assessment Cover Sheet
SITXEVT016A - Organise and monitor event infrastructure
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Assessment Record Sheet
SITXEVT016A - Organise and monitor event infrastructure
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