Elements and Performance Criteria
- Confirm requirements for recordkeeping in an online environment
- Identify and confirm system procedures for capturing and managing records
- Identify and verify organisational and risk management requirements for classifying and storing online information
- Identify legal, business, financial, sociohistorical, and security requirements for recording online business transactions
- Prepare a checklist of organisational requirements to assess which electronic information should be captured, for how long and in what format
- Identify and assess records for storage
- Categorise incoming and outgoing records information in terms of key activities and responsible personnel
- Assess information against the organisational checklist and records identified for capture
- Dispose of information not to be stored, in accordance with organisational procedures
- Determine storage methods and media in accordance with retention requirements
- Monitor and maintain business records in an online environment
- Classify, sentence and link records with other records in the system in accordance with system rules and organisational procedures
- Assign unique identifiers and register records into the recordkeeping system in accordance with system rules and organisational procedures
- Determine access and security status and disposal requirements of records and records in accordance with organisational procedures
- Store records on required media in accordance with organisational and record retention requirements
- Carry out migration of records from one medium to another in accordance with organisational procedures
- Action and record archiving or disposal of records in accordance with disposal schedule and organisational procedures
- Maintain records in a usable and accessible form in accordance with security conditions and legislative requirements