Elements and Performance Criteria
- Prepare for clearing sale or auction.
- Agreement to auction goods, chattels and equipment is obtained in line with agency practice and legislative requirements.
- Assisting professionals are instructed to prepare auction documentation in line with seller instructions, agency practice and legislative requirements.
- Assisting professionals are followed up in a timely manner to ensure that auction documentation is delivered prior to auction date.
- Auction details are established in line with agency practice.
- Ownership of goods, chattels and equipment to be sold is established to enable clear title to be passed to buyers in line with agency practice and legislative requirements.
- Inventory of reserve and non-reserve items is prepared that includes pricing requirements in line with agency practice.
- Goods control and security systems are established in line with agency practice.
- Goods, chattels and equipment are inspected by auctioneer prior to sale in line with agency practice and legislative requirements.
- Auction day procedures, method of conduct of sale and the reserve price are discussed with seller prior to auction day.
- Staff and resource requirements for auction day are identified and booked in advance in line with agency practice.
- Marketing is monitored on a regular basis to establish its effectiveness.
- Enquiries from prospective buyers and other interested parties are addressed and where required copies of relevant documentation are provided.
- Offers from prospective buyers prior to auction are referred to seller in line with agency practice and legislative requirements.
- Order of auction is determined to permit preparation of catalogue in line with agency practice.
- Safety of auction goods and venue is inspected in line with agreed practice, OHS requirements and relevant legislative requirements.
- Implement auction day procedures.
- Auction area is prepared, including deployment of staff, promotional materials and equipment consistent with agency practice.
- Auction documentation is prominently displayed consistent with agency practice and relevant legislation.
- Inspection of goods, chattels and equipment is facilitated on auction day prior to the commencement of the auction.
- Previously identified potential buyers are located in the audience to facilitate sale.
- Questions from interested parties are answered or referred to informed sources in line with agency practice.
- Auction day procedures are implemented in line with agency practice and legislative requirements.
- Conduct auction.
- Terms and conditions of sale are prominently displayed and read out prior to the specified time of commencement of sale in line with agency practice and legislative requirements.
- Bidder security systems are put into effect to eliminate theft and non-payment in line with agency practice.
- Goods, chattels and equipment are presented to public using marketing materials agreed to by seller to create product image.
- Goods, chattels and equipment are submitted for sale to solicit bids.
- Question from bidders and others engaged in the auction are answered honestly and in line with agency practice, ethical standards and legislative requirements.
- Auction process is conducted professionally to establish the optimum price possible for goods, chattels and equipment from the buyers in attendance.
- Appropriate communication and presentation skills are used in conducting the auction.
- Goods, chattels and equipment are knocked down to the successful bidders or passed in, in line with seller's instructions, agency practice and legislative requirements.
- Interests of seller are respected at all times according to agency practice and legislative requirements.
- Auction is conducted in a manner consistent with agency practice and legislative requirements.
- Complete sale.
- Follow-up procedures for goods, chattels and equipment that are sold are implemented in line with agency practice and legislative requirements.
- Sales documentation is accurately completed and deposits are taken in line with agency practice and legislative requirements.
- Follow-up procedures for goods, chattels and equipment that are passed in are implemented consistent with agency practice and legislative requirements.
- Accurate sales data is compiled that reflects auction outcomes for use in follow-up procedures.
- Appropriate records of attendance or interest are compiled to expand agency contact lists of potential clients identified through the auction process.
- Publication of auction results and post-auction information are arranged in line with agency practice and legislative requirements.