Elements and Performance Criteria
- Interpret the creative parameters of the production
- Identify and confirm production and technical parameters
- Liaise with relevant technical personnel and determine the range and numbers of staging and technical elements for the production
- Develop an overall operational plan and develop and document schedules for the completion of various stages of production planning to ensure deadlines can be met
- Provide advice to relevant personnel regarding technical, artistic and safety issues that may affect the production/event
- Coordinate production meetings
- Liaise with relevant personnel and allocate times for production meetings to ensure most efficient and cost effective use of time
- Chair production meetings and ensure that all artistic and technical issues are discussed and resolved
- Provide current, clear and accurate reports on the progress of various aspects of the pre-production activities
- Notify all relevant colleagues of meeting outcomes which affect their work activities
- Keep accurate records of decisions made and actions required
- Monitor the production planning phase
- Take an active role in maintaining a creative and technical overview of the project
- Continually liaise with the technical and artistic production team to ascertain and act upon requirements which can be organised on their behalf
- Assess the progress of pre-production activities against timelines and budget and make adjustments accordingly
- Determine any need for additional resources to be applied and take necessary action to ensure production requirements are met
- Communicate with appropriate personnel regularly throughout the pre-production phase in an open manner to maintain positive working relations and to ensure efficient, safe and disciplined production practices
- Prepare, distribute and maintain required production documentation and information
- Prepare and/or check production documentation and information and ensure it is complete, accurate and legible and meets with production requirements
- Copy and circulate production documentation and information of the relevant personnel in accordance with organisational procedures
- Develop and maintain accurate records of distribution of documentation
- Continually review and update documentation to reflect changed production requirements