Google Links

Follow the links below to find material targeted to the unit's elements, performance criteria, required skills and knowledge

Elements and Performance Criteria

1. Prepare appropriate documentation
   • Preparation of documentation is managed, in accordance with organisational policies and procedures
2. Conditions and specifications for tendering contracts is in accordance with organisational policies and procedures
3. Tendering process conforms with organisational tender and/or supply code of practice
4. Inquiries during the tender process are resolved and all tenderers are advised of any relevant clarifications and/or changes, in accordance with organisational procedures
5. Establish the basis of tendering
   • The form of tender is determined, in accordance with organisational policies and procedures
6. Expressions of interest are sought through the publication of tender details
7. Expressions of interest are evaluated, and potential tenderers are short listed, in accordance with organisational procurement policy and procedures
8. Receive and assess tenders
   • Documents are received and opened, in accordance with organisational policies and procedures
9. Tenders are checked for compliance with conditions set out in expression of interest details and/or request for offers
10. Details of tenders are compared with established evaluation criteria, in accordance with organisational policies and procedures
11. Checks are made, in accordance with organisational procedures, to ensure that principles of probity, fairness and commercial confidentiality are met throughout the tender process
12. Issues which may require negotiation with applicants are identified and addressed in accordance with organisational procedures
13. Select successful respondent
    • Selection process is based on evaluation criteria
14. Actual or potential conflicts of interests are checked for disclosure
15. A contractor is selected from the registered contractors' panel to assist in the selection process, if required
16. Contractor prices and conditions are examined, in accordance with organisational procedures, to determine if their offer is clear, calculable and not open to manipulation
17. A cost benefit analysis is undertaken to show that the selected tenderer offers best value for money
18. Finalise contract details
    • Letter of acceptance outlining all relevant requirements for signing of documentation and satisfaction of pre-commencement conditions is drafted and forwarded, in accordance with organisational procedures
19. Discrepancies and disagreements about proposed tender arrangements are clarified and resolved, in accordance with organisational procedures, prior to entering into a formal agreement
20. Contract is executed, in accordance with organisational procedures and legal requirements
21. Unsuccessful tenderers are informed of result of tender process and are briefed, if appropriate
22. Contract documents are prepared, approved and distributed, in accordance with organisational procedures
23. Fulfilment of any outstanding contract requirements is checked and rectified, in accordance with organisational procedures
24. Evaluate performance of contract on completion
    • Contract conditions and responsibilities are reviewed with relevant personnel
25. Contract completion is authorised in writing to confirm services have been performed satisfactorily, in accordance with contract objectives and specifications
26. Contractor performance and/or level of service is evaluated, in accordance with organisational procedures, against agreed benchmarks

Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment. Non-essential conditions may be found in the Companion Volume Implementation Guide.

---