Elements and Performance Criteria
- Establish, implement and monitor procedures for administrative tasks
- Administrative tasks to be undertaken are identified, delegated to staff and written into job specifications.
- Resources, both physical and human, required to maintain administrative functions at required level are identified, costed and budgetary approval sought if purchase is required.
- Physical resources are obtained, installed and staff trained in use, if necessary.
- Procedures for administrative tasks are established, documented and monitored on a regular basis.
- Requests for information are handled in a timely manner.
- Effectiveness of administrative procedures is assessed and action taken where administrative tasks are not up to standard.
- Schedule maintenance and service
- Service requirements for administrative equipment, outboard motors and vehicles are determined from manufacturer service guidelines.
- Log books are monitored for usage patterns.
- Procedures are established, documented and monitored for determining special service or repair requirements.
- Scheduling for maintenance and service is planned in advance to minimise consequences of down time.
- Servicing agent is booked and staff kept informed of schedule.
- Standard of servicing and associated costs are monitored and service agent given feedback.
- Operate office within budgetary constraints
- Budgets are negotiated with senior personnel based on past income and expenditure data and projected cost of planned activity within the budgetary period.
- Income and expenditure are monitored and reconciled against the original budget.
- Variances against the original budget are identified and adjustments made, where necessary.
- Financial reports are provided to senior personnel.