Elements and Performance Criteria
- Establish, implement and monitor procedures for administrative tasks
- Identify administrative tasks to be delegated to staff and written into job specifications
- Identify and cost physical and human resources required to maintain administrative functions at required level, and seek budgetary approval for purchases
- Obtain and install physical resources and train staff in their use
- Establish, document and monitor procedures for administrative tasks at required intervals
- Assess effectiveness of administrative procedures and take action where administrative tasks are below standard
- Schedule maintenance and service
- Determine service requirements for administrative equipment, outboard motors and vehicles from manufacturer service instructions
- Monitor logbooks for usage patterns
- Establish, document and monitor procedures for determining special service or repair requirements
- Plan and record scheduling for maintenance and service in advance to minimise consequences of down time
- Book servicing agent and keep staff informed of schedule
- Monitor standard of servicing and associated costs, and give feedback to service agent
- Operate office within budgetary constraints
- Negotiate budgets with senior personnel based on past income and expenditure data and projected cost of planned activity within the budgetary period
- Monitor and reconcile income and expenditure against the original budget
- Identify variances against the original budget and make adjustments where necessary
- Provide financial reports to senior personnel