Elements and Performance Criteria
- Record and balance petty cash transactions
- Petty cash vouchers are prepared in accordance with workplace procedures
- Before processing, petty cash claims and vouchers are checked for accuracy and authenticity
- Petty cash transactions are recorded
- Irregularities are noted and referred to nominated person/section in accordance with workplace procedures
- Balance all transactions
- Transactions are presented to nominated person/section for checking in accordance with workplace procedures
- Invoices for payment to creditors are reconciled in accordance with workplace procedures
- Discrepancies between invoices and delivery notes/service agreements are identified and reported for resolution in accordance with workplace procedures
- Errors in invoice charges are identified and corrective action is undertaken within scope of authority in accordance with workplace procedures
- Rectify discrepancies as directed
- Correct and authorised invoices are processed for payment and entered into financial records as required
- Creditor inquiries are resolved within scope of authority or referred to appropriate personnel in accordance with workplace procedures
- Prepare invoices for debtors
- Preparatory calculations are performed to produce accurate invoices
- Relevant documentation is completed to ensure accuracy of contents
- Invoices are distributed to nominated personnel for verification prior to despatch
- Verified invoices are despatched within designated timelines
- Verified figures are entered into financial journals
- Documents are filed for auditing purposes and follow-up action is taken as required
- Prepare and process banking documents
- Financial transactions are listed on deposit forms in accordance with financial institution requirements
- Pay-in documentation is balanced with all financial calculations
- Financial institution deposit totals are balanced with internal records
- Deposits are lodged with the financial institution