Elements and Performance Criteria
- Prepare invoices
- Purchase order or documentation regarding request for invoice is registered, validated and filed appropriately
- Payment method, timing and, as required, currency and exchange rates, are noted on the documentation
- Invoice documents that commit the business to providing goods and services are registered and sourced
- Invoice is raised listing items in a full, clear, legible and unambiguous description
- Invoice original is checked and authorised by a signatory at an appropriate level
- Required documentation is forwarded to business or organisation requesting invoice
- Invoice details are recorded and filed in accordance with workplace policy
- Coordinate documentation
- Chart of accounts is checked at the end of the agreed period to verify payment or outstanding debt/s against invoice/s raised
- Debtor ledger is produced from balance sheet
- Follow-up contacts of outstanding account/s are made in accordance with workplace policy
- Monthly statements are cross-checked at required intervals
- Reminder notices are forwarded to customers in accordance with workplace policy
- Process payments
- Workplace policy and contractual requirements are followed when making payments
- Records of payments and required government returns are completed and filed
- Payments received are registered
- Receipts and corresponding documents are attached to payments and are filed appropriately
- Receipts are forwarded to customers
- Files are retained in accordance with archival regulations for audit purposes