ELEMENTS | PERFORMANCE CRITERIA |
Elements describe the essential outcomes. | Performance criteria describe the performance needed to demonstrate achievement of the element. |
1 | Source international suppliers | 1.1 | Goods to be purchased internationally are identified |
1.2 | Potential sources of supply are researched from relevant information sources |
1.3 | Market structures for proposed purchases are examined |
1.4 | Regulations governing international purchasing are determined |
1.5 | Potential sources of supply are identified from research |
1.6 | Assistance and clarification is sought, as required, to determine and apply workplace policies and procedures, and regulations governing international purchasing of specified goods |
2 | Prepare invitations to offer for imported goods | 2.1 | Specifications of requirements for international purchasing of specified goods are obtained from relevant personnel and are clarified as required |
2.2 | Purchasing strategy most appropriate to proposed purchase is selected |
2.3 | Invitations to offer are developed and documented |
2.4 | Invitations to offer are checked for compliance with regulations, organisational policies and procedures and description of required goods |
2.5 | Criteria for evaluating offers are developed and documented and approval is sought and obtained for documented criteria |
2.6 | Approval is sought for issuance of invitations to offer prior to issuance to prospective suppliers |
3 | Prepare recommendations in response to offers | 3.1 | Offer documents are received from suppliers |
3.2 | Offer documents are assessed against documented criteria and purchasing strategy requirements |
3.3 | Further information is sought from suppliers, as required, to clarify offers |
3.4 | Offers are evaluated against purchasing criteria |
3.5 | Preferred offer is selected and recommendation are made for approval by relevant personnel |
3.6 | Approval is obtained for recommended offers |
4 | Action successful offers | 4.1 | Contract with successful supplier is drafted |
4.2 | Legal expertise is accessed to ensure legality of contract agreements |
4.3 | Contract is issued in accordance with approval received |
4.4 | Unsuccessful offers are informed of outcome of evaluation process |
5 | Arrange importation of goods | 5.1 | Risks in ownership and transport of goods from point of delivery to final destination are assessed |
5.2 | Relevant insurance cover is arranged |
5.3 | Agents are sourced as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods into store |
5.4 | Statutory and regulatory requirements including fumigation and export/import controls are satisfied |
5.5 | Supply and logistics channels are managed to ensure delivery of goods is achieved satisfactorily and within designated timelines |
6 | Finalise payment and contract | 6.1 | Advice is obtained on payment strategy to be followed |
6.2 | Arrangements are made to initiate currency hedging, letter of credit or payment by direct cheque or electronic funds transfer in accordance with advice received |
6.3 | Payments are authorised at appropriate times |
6.4 | Actions are taken to ensure any non-compliance with contractual conditions and specifications is rectified |