Application
This unit describes the skills and knowledge required to coordinate and design systems and structures related to copy and original descriptive cataloguing; to search, retrieve and edit material from existing records and to undertake catalogue maintenance. This requires application of a sound knowledge of cataloguing standards and systems.
The unit applies to individuals in information services organisations, working according to established procedures and guidelines, with responsibility for maintaining catalogues, as well as for copy and original descriptive cataloguing.
No licensing, legislative or certification requirements apply to this unit at the time of publication.
Elements and Performance Criteria
1. Construct bibliographic descriptions | 1.1 Identify and apply relevant standards and accepted variations when cataloguing material 1.2 Create original catalogue records for a variety of formats and check authority files following relevant standards 1.3 Confirm created records include sufficient and relevant access points for ease of retrieval by catalogue users 1.4 Construct descriptions to suit customer needs according to automated system and organisational procedures 1.5 Create item record and statement of holdings |
2. Coordinate location, retrieval and transfer of bibliographic information and records | 2.1 Search own cataloguing database and identify availability of existing bibliographic records for same or similar items 2.2 Search external catalogues or databases, locate suitable bibliographic records, download and create copy catalogue records in local system 2.3 Download and upload bibliographic records to local system in line with organisational techniques and procedures |
3. Edit bibliographic records | 3.1 Check downloaded bibliographic records for accuracy and compliance with local cataloguing procedures 3.2 Edit downloaded records according to system and organisational procedures 3.3 Add item to records and holdings statements |
4. Maintain cataloguing records | 4.1 Undertake relevant catalogue maintenance to preserve integrity of local database 4.2 Identify the need for authority records according to organisational policies and procedures 4.3 Consult with relevant stakeholders regarding cataloguing issues or problems and take required action |
Evidence of Performance
The candidate must demonstrate the ability to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including evidence of the ability to:
create at least three catalogue records
edit at least three catalogue records.
In the course of the above, the candidate must:
use current industry systems
complete activities according to organisation policies and procedures.
Evidence of Knowledge
The candidate must be able to demonstrate knowledge to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including knowledge of:
reference cataloguing standards and systems according to organisation policies and procedures
commonly used automated cataloguing systems and shared cataloguing networks
frequently occurring cataloguing problems
principles of bibliographic description and access
methods of preparing original and copy cataloguing records
procedures for maintaining cataloguing records
key aspects of required digital technologies and systems.
Assessment Conditions
Skills in this unit must be demonstrated in a workplace or simulated environment where the conditions are typical of those in a working environment in this industry.
This includes access to:
organisational policies and procedures relevant to performance evidence
current industry cataloguing tools, systems and standards.
Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.
Foundation Skills
Reading | Interprets procedures and documents to inform actions and critically analyses texts to enable completion of tasks |
Writing | Translates technical information from source material into a meaningful form and communicates relationships between ideas and information in a style appropriate to audience and purpose |
Oral Communication | Conveys information related to work tasks clearly and succinctly and derives relevant information through engagement with colleagues in work-related discussions |
Numeracy | Extracts and applies mathematical information embedded in a range of tasks and texts |
Self-management | Takes personal responsibility for following explicit and implicit policies, procedures and cataloguing standards Accepts responsibility and ownership for tasks and makes decisions on completion parameters and the need for coordination with others |
Teamwork | Collaborates and cooperates with others to achieve joint outcomes |
Technology | Uses a range of digitally based technologies to access, extract and share relevant information to achieve required outcomes |
Planning and organising | Takes responsibility for planning, sequencing and prioritising tasks and own workload for efficiency and effective outcomes |
Sectors
Technical Skills – Information Services