Application
This unit describes the skills and knowledge required to source collection information, and focuses on the maintenance and integrity of collection material records.
It applies to individuals who work autonomously within established guidelines, with responsibility for planning, monitoring and completing work activities.
No licensing, legislative or certification requirements apply to this unit at the time of publication.
Elements and Performance Criteria
ELEMENT | PERFORMANCE CRITERIA |
Elements describe the essential outcomes. | Performance criteria describe the performance needed to demonstrate achievement of the element. |
1 Record collection information | 1.1 Confirm collection material to be recorded, and associated timelines 1.2 Handle material in a manner which ensures its integrity according to organisational access requirements 1.3 Research relevant information sources to establish information for fields of information 1.4 Enter data into collection records following organisational procedures and guidelines 1.5 Follow legal constraints and cultural protocols regarding data protection and management 1.6 Process records, applying suitable formats |
2 Maintain information records | 2.1 Update or transfer information according to organisational policies and procedures 2.2 Protect confidential information and adhere to copyright requirements for record storage 2.3 Store records safely and according to organisational procedures |
3 Improve information recordkeeping | 3.1 Resolve record maintenance problems within scope of own job role or refer to relevant personnel as required 3.2 Seek feedback on own work performance and note areas for improvement 3.3 Identify opportunities to improve recordkeeping of collection information and recommend to relevant personnel |
Evidence of Performance
Evidence of the ability to:
access relevant information sources
enter information into records accurately
interpret and distil information for record-keeping purposes
apply collection record-keeping formats and protocols.
Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.
Evidence of Knowledge
To complete the unit requirements safely and effectively, the individual must:
identify and describe copyright, moral rights, intellectual property and privacy issues and legislation relevant to keeping records of collections
list key requirements of current industry record-keeping systems
analyse and describe ethical and cultural issues that impact collection record-keeping, including those for Aboriginal or Torres Strait Islander material
describe handling procedures and identification techniques for collection material
locate and interpret information sources relevant to collections
interpret organisational procedures and guidelines for collection record-keeping
describe principles of access and accountability in collection record-keeping
identify and explain sources of curatorial and conservation advice.
Assessment Conditions
Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the Library – Collection Management field of work and include access to:
use of current industry record-keeping systems
access to organisational procedures and guidelines, collection items and other relevant information sources.
Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.
Foundation Skills
This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.
Skill | Performance Criteria | Description |
Reading | 1.3, 1.5, 1.6. 2.1-2.3, 3.1, 3.3 | Interprets key information and data from a range of sources to determine and complete work requirements |
Writing | 1.1, 1.4, 1.6, 2.1, 3.1-3.3 | Applies correct formats in line with organisational records processing policies and procedures Prepares recommendations for continuous improvement of records processing and recording Produces workplace documentation using appropriate vocabulary and formats, and correct grammatical structures and conventions |
Oral Communication | 1.1, 3.1-3.3 | Listens and responds to instructions and feedback to ensure correct recording and maintenance of collection information Uses appropriate tone and language when communicating with others |
Numeracy | 1,1, 1.3-1.6, 2.1, 3.3 | Interprets numerical information and applies basic mathematical calculations relating to measurement, tracking and retrieval of collections data Works with and complies with sequential numerical record-keeping systems requirements |
Navigate the world of work | 1.1, 1.2, 1.4, 1.5, 2.1-2.3, 3.1 | Takes personal responsibility for meeting deadlines and following explicit and implicit policies, procedures and legislative or regulatory requirements |
Interact with others | 1.1, 3.1-3.3 | Collaborates and cooperates with others to achieve outcomes |
Get the work done | 1.1-1.3, 3.1, 3.3 | Takes responsibility for planning, sequencing and prioritising tasks and own workload for efficiency and effective outcomes Accepts responsibility for addressing predictable problems and initiates standard procedures in response, applying problem solving processes in determining a solution Uses digital technologies and systems to access information, search and enter data, present information and communicate with others, cognisant of data security and safety Uses analytical and lateral thinking to review practices and suggest improvements |
Sectors
Library – Collection Management