Application
This unit describes the skills and knowledge required to determine purchasing requirements and make and receive purchases.
It applies to individuals who work under a level of supervision and who conduct low risk, low expenditure purchasing for an organisation using established and documented purchasing strategies. Individuals may be working in a small organisation with general responsibility for conducting purchasing within an organisation, or they may be a purchasing specialist working in a large organisation. Some judgement may be required to make decisions about purchasing strategies.
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication.
Elements and Performance Criteria
ELEMENT | PERFORMANCE CRITERIA |
Elements describe the essential outcomes. | Performance criteria describe the performance needed to demonstrate achievement of the element. |
1. Understand purchasing and own requirements | 1.1 Read, understand and clarify organisation’s purchasing strategies as required 1.2 Determine own role and limits of authority in consultation with relevant personnel |
2. Make purchases | 2.1 Receive purchase specifications from relevant personnel and clarify as required 2.2 Select purchasing methods most appropriate to particular purchases within limits of own role 2.3 Obtain approvals for purchases as required 2.4 Obtain quotations from suppliers as required 2.5 Select suppliers, place orders and make purchases |
3. Receive purchases | 3.1 Receive goods or make arrangements to receive services 3.2 Advise relevant personnel of receipt of purchase 3.3 Ensure goods received are checked for compliance with specifications 3.4 Take action to resolve non-compliance with specifications 3.5 Facilitate registration of new assets 3.6 File and store purchase records |
Foundation Skills
This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.
Skill | Performance Criteria | Description |
Reading | 1.1, 2.1, 2.2, 3.3, 3.4 | Gathers and interprets a range of textual information to identify relevant key information |
Writing | 1.1, 1.2, 2.1, 2.5, 3.1, 3.2, 3.5 | Creates everyday workplace documentation l using terminology and format relevant to audience and purpose |
Oral Communication | 1.1, 1.2, 2.1, 2.3-2.5, 3.1, 3.2, 3.4 | Uses suitable language to liaise with suppliers and clarify information within the organisation Uses active questioning and listening techniques to confirm requirements |
Numeracy | 2.1, 2.4, 2.5 | Interprets simple numerical data and makes basic calculations to determine costs of goods and services |
Navigate the world of work | 1.1, 2.1, 3.3, 3.4 | Adheres to organisational procedures and policies Understands how own role connects with others and contributes to broader work goals |
Interact with others | 1.1, 1.2, 2.1, 2.3-2.5, 3.2 | Selects from a small range of communication modes, forms and channels to meet a specific purpose within the immediate work environment Seeks to cooperate with others to achieve results in immediate work context |
Get the work done | 1.2, 2.2, 2.5, 3.4-3.6 | Takes responsibility for planning, sequencing and prioritising tasks for efficient and effective outcomes Responds to predictable routine problems and implements standard or logical solutions Uses the main features and functions of digital tools to complete work tasks |
Sectors
Administration – Purchasing and Contracting