Application
This unit applies to individuals required to maintain records for a collection of cultural material. This work requires knowledge of procedures and protocols of particular relevance to cultural collection records management. Work would be undertaken according to established procedures and usually with guidance from others. |
Prerequisites
Nil |
Elements and Performance Criteria
ELEMENT | PERFORMANCE CRITERIA | ||
1 | Access and record collection information | 1.1 | Handle cultural material in a manner which ensures its integrity in accordance with organisational access requirements |
1.2 | Identify, access and interpret relevant information sources to establish history and other relevant information about the cultural material | ||
1.3 | Accurately complete collection records to provide all fields ofinformation required by the organisation to aid access and accountability | ||
1.4 | Respect legal constraints and cultural protocols regarding data protection and management | ||
1.5 | Process and apply formats for records to facilitate easy access and retrieval by other users | ||
2 | Maintain information records | 2.1 | Ensure that content of records reflects organisational information needs and policies and take action accordingly in consultation with colleagues |
2.2 | Protect confidential information and adhere to copyright requirements in the storage of records | ||
2.3 | Store records safely and regularly retrieve and review for content and format as required | ||
2.4 | Modify, transfer or delete information in accordance with organisational policy | ||
Required Skills
|
Required skills |
research skills to identify and source information about a wide range of collection items technology skills to use automated record keeping systems literacy skills to interpret wide ranging reference sources and documentation relating to specific objects and the collection numeracy skills to work with numerical record keeping systems. |
Required knowledge |
information sources relevant to the collection handling procedures and identification techniques for cultural material in the relevant work context sources of curatorial and conservation advice in the relevant work context typical policies and procedures for collection record keeping principles of access and accountability in collection record keeping ethical and cultural issues that impact on collection record keeping, including those for Aboriginal or Torres Strait Islander material copyright, moral rights and intellectual property issues and legislation that impact on collection record keeping. |
Evidence Required
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. | |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | Evidence of the following is essential: accurate completion of records using established procedures knowledge of sources to access information on cultural material ability to interpret and distil information for record keeping purposes |
knowledge of common collection record keeping formats and protocols presence of time constraints to reflect realistic workplace practice demonstration of skills for a range of different types of cultural material. | |
Context of and specific resources for assessment | Assessment must ensure: use of current industry recording systems access to relevant policies and procedures manuals access to collection items to be recorded. |
Method of assessment | A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate review of collection records completed by the candidate oral or written questioning to assess knowledge of procedures, handling requirements or information sources. |
Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: an information technology unit such as BSBCMN205A Use business technology. |
Range Statement
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. | |
Cultural material in a collection may relate to: | cultural heritage history art science plants and animals other aspects of the natural environment materials with a cultural/spiritual significance living styles ceremony e.g. dance, music any other heritage resource |
Relevant information sources may include: | texts and references print or electronic media Internet libraries local community members internal sources subject matter experts |
Collection records may be required for: | numbering, location and movement control indexing and retrieval acquisition and disposal loans cataloguing research exhibitions reproduction conditions copyright issues conservation specifications assessing significance condition monitoring |
Fields of information may include: | physical description condition history and provenances significance (cultural, technical, scientific, historical or social) source details (original location, donor, dealer, artist, maker, collector) loan information insurance details exhibition/display history conservation requirements reproduction history storage location references relevant to the material copyright holder unique number |
Legal constraints and cultural protocols may relate to: | copyright moral rights intellectual property item-specific cultural protocols social/spiritual issues |
Formats for records may be: | documentary photographic film and video sound recordings computer based |
Sectors
Not applicable.
Competency Field
Collection Management |
Employability Skills
The required outcomes described in this unit of competency contain applicable facets of Employability Skills. The Employability Skills Summary for the qualification in which this unit of competency is packaged, will assist in identifying Employability Skills requirements. |
Licensing Information
Not applicable.