Application
This unit applies to information and communications technology (ICT) personnel who need to combine several different software applications to produce an integrated document within a small office or larger similar environment. The integration of software packages and their presentation are key components of any ICT business or office environment.
Prerequisites
Not applicable.
Elements and Performance Criteria
1. Determine work requirements | 1.1 Identify the task requirement 1.2 Select appropriate software and file formats to perform required work 1.3 Obtain organisational documentation, such as procedures, manuals and guides and use when appropriate |
2. Integrate data across different software application packages | 2.1 Create a mailing list using a database, spreadsheet or address book, and merge mailing list with another document 2.2 Use software application package conversion tool to convert data from one format to another to enable additional work on the converted data 2.3 Save data to a new file format 2.4 Import objects from another software application package and modify as required to produce a required outcome 2.5 Export data to another software application package to produce a required outcome 2.6 Create a link between one software application package and another, and use this to update information to a document |
3. Save and retrieve data with the aid of help functions | 3.1 Save data to disk 3.2 Convert data to a new file format 3.3 Re-access data and check information 3.4 Access user help documentation or other resources for basic difficulties with software application package |
Required Skills
Required skills
communication skills to:
communicate with peers and supervisors
seek assistance and expert advice
literacy skills to:
interpret user manuals and help functions
read and write basic workplace documents
OHS awareness skills:
desktop layout
keyboard techniques
monitor and chair positioning
mouse usage
problem-solving skills to address application management and help function usage issues when using applications
technical skills to:
operate a personal computer (PC) and printer
use commercial computing packages
use a keyboard to enter text and numerical data
link documents.
Required knowledge
current business practices related to preparing reports
features and functions of commercial computing packages
import and export software functions
processes for linking documents
OHS principles and responsibilities for ergonomics
software packages used by the organisation
strategies for integrating commercial computing packages
use of input and output devices.
Evidence Required
The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment | |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | Evidence of the ability to: select appropriate software and file formats create mailing list and merge with another document manipulate, convert and integrate data between commercial application software following organisational procedures. |
Context of and specific resources for assessment | Assessment must ensure access to: use of PC and printer use of software currently used in industry documents detailing organisational style guide and policy documents or information containing data suitable for use with multiple computing packages appropriate learning and assessment support when required. Where applicable, physical resources should include equipment modified for people with special needs. |
Method of assessment | A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: verbal or written questioning to assess candidate’s knowledge of required software applications direct observation of candidate converting and integrating data between commercial software applications review of data or documents prepared by candidate demonstrating a wide range of features from integrated packages. |
Guidance information for assessment | Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, where appropriate. Assessment processes and techniques must be culturally appropriate, and suitable to the communication skill level, language, literacy and numeracy capacity of the candidate and the work being performed. Indigenous people and other people from a non-English speaking background may need additional support. In cases where practical assessment is used it should be combined with targeted questioning to assess required knowledge. |
Range Statement
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Software may include: | commercial software applications organisation-specific software. |
Software application package may include: | database graphics spreadsheet Word. |
Format may include: | saving the document as another type of document, such as: comma separated values HTML text XML. |
Objects may include: | graphics other documents pictures sound. |
Disk may include: | CD, DVD or blu-ray storage devices: external, such as universal serial bus (USB) flash drive internal. |
Sectors
General ICT
Employability Skills
This unit contains employability skills.
Licensing Information
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement but users should confirm requirements with the relevant federal, state or territory authority.