This unit applies to organising and leading periodical stocktakes in accordance with enterprise stocktaking policies, practices and procedures. It involves briefing the stocktake participants and reporting on the result.

Band: A

Unit Weight: 4

Path 1

MEM11007B

Administer inventory procedures

ELEMENT

PERFORMANCE CRITERIA

1. Plan stocktake

1.1. Inventory lists are prepared and distributed.

1.2. Warehouse and/or production areas are allocated to each individual or team assisting in stocktake.

2. Brief participants in stocktake

2.1. Clear directions and appropriate documentation and equipment are provided to each individual or team participating in stocktake.

3. Generate stocktake reports

3.1. Written or computer reports are collected from individuals or teams on stock counts.

3.2. Inventory data is confirmed to match stock levels.

3.3. Stock discrepancy report is prepared and distributed according to standard operating procedure.

4. Adjust inventory documentation

4.1. Inventory documentation is reconciled to match physical stock in accordance with regulatory and operating procedures.

4.2. Stocktake information is reconciled with audit requirements.

Required skills

Look for evidence that confirms skills in:

preparing inventory lists and instructions on procedures to be followed

entering inventory information onto manual and electronic proformas and standard workplace forms

analysing and reporting results of stocktakes by manual and electronic means

performing calculations related to reconciling stocktake records

using communication skills to effectively instruct/direct stocktake participants

Required knowledge

Look for evidence that confirms knowledge of:

relevant inventory systems and procedures

recording systems and procedures

analysis and reporting methods/procedures

audit processes

safe work practices and procedures

hazards and control measures associated with organising and leading stocktakes

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

A person who demonstrates competency in this unit must be able to organise and lead a stocktake. Competency in this unit cannot be claimed until all prerequisites have been satisfied.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessors must be satisfied that the candidate can competently and consistently perform all elements of the unit as specified by the criteria, including required knowledge, and be capable of applying the competency in new and different situations and contexts.

Context of and specific resources for assessment

This unit may be assessed on the job, off the job or a combination of both on and off the job. Where assessment occurs off the job, that is the candidate is not in productive work, then an appropriate simulation must be used where the range of conditions reflects realistic workplace situations. The competencies covered by this unit would be demonstrated by an individual working alone or as part of a team. The assessment environment should not disadvantage the candidate.

This unit could be assessed in conjunction with any other units addressing the safety, quality, communication, materials handling, recording and reporting associated with organising and leading a stocktake or other units requiring the exercise of the skills and knowledge covered by this unit.

Method of assessment

Assessors should gather a range of evidence that is valid, sufficient, current and authentic. Evidence can be gathered through a variety of ways including direct observation, supervisor's reports, project work, samples and questioning. Questioning techniques should not require language, literacy and numeracy skills beyond those required in this unit of competency. The candidate must have access to all tools, equipment, materials and documentation required. The candidate must be permitted to refer to any relevant workplace procedures, product and manufacturing specifications, codes, standards, manuals and reference materials.

Guidance information for assessment

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Directions

Oral or written instructions, methodology, how to report discrepancies or damaged stock, timelines

Equipment

Calculators, scanners and portable computers

Inventory documentation

Reports on actual stock, damaged stock, out of date stock and discrepancies

Unit sector

Materials handling

This unit contains employability skills.