ELEMENT

PERFORMANCE CRITERIA

1. Provide advice on public reserves

1.1 Advice required by the stakeholder is established.

1.2 Advice is provided on public reserves relevant to the request.

1.3 Advice is provided in a manner and timeframe to suit the needs of the stakeholder, is clear, concise, technically correct and meets organisational standards.

2. Review agreements

2.1 Agreements are checked to ensure they have been prepared in the correct format, in accordance with legislation, policy and guidelines.

2.2 Any statutory conditions and special conditions required by the organisation are included.

2.3 Other inclusions are checked to ensure compliance with organisational practices and procedures and legislative requirements.

3. Monitor records

3.1 Records submitted in accordance with agreements are checked in accordance with organisational procedures.

3.2 Issues are followed up with the trust manager.

3.3 Unresolved issues are referred for advice on the appropriate course of action under legislation and the tenure agreement.

This section describes the essential skills and knowledge and their level, required for this unit.

Skill requirements

Look for evidence that confirms skills in:

interpreting legislation relating to Crown/State land administration and land management

advising on legislation relating to reserve trusts

determining ownership and tenure

interpreting lease and license documents

using effective communicating with a diverse range of clients and colleagues including negotiation and problem solving

responding to diversity, including gender and disability

applying public sector legislation such as occupational health and safety, environment, anti-discrimination and diversity in the context of public reserve administration

Knowledge requirements

Look for evidence that confirms knowledge and understanding of:

legislation, policies and procedures relating to Crown/State land administration and land management

the different types of organisational records that need to be noted or updated and in what circumstances

policies and procedures relating to public reserves administration

lease and licence agreements

departmental delegations

public sector legislation including occupational health and safety and environment in the context of public reserves administration

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.

Units to be assessed together

Pre-requisite units that must be achieved prior to this unit:Nil

Co-requisite units that must be assessed with this unit:Nil

Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:

PSPETHC401A Uphold and support the values and principles of public service

PSPGOV403B Use resources to achieve work unit goals

PSPGOV406B Gather and analyse information

PSPGOV408A Value diversity

PSPGOV422A Apply government processes

PSPLAND406A Monitor reserves management

PSPLEGN401A Encourage compliance with legislation in the public sector

Overview of evidence requirements

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:

the knowledge requirements of this unit

the skill requirements of this unit

application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework)

administration of public reserves in a range of (3 or more) contexts (or occasions, over time)

Resources required to carry out assessment

These resources include:

legislation, policy, procedures and protocols relating to administration of public reserves

case studies and workplace scenarios to capture the range of situations likely to be encountered when administering public reserves

Where and how to assess evidence

Valid assessment of this unit requires:

a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when administering public reserves, including coping with difficulties, irregularities and breakdowns in routine

administration of public reserves in a range of (3 or more) contexts (or occasions, over time)

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

people with disabilities

people from culturally and linguistically diverse backgrounds

Aboriginal and Torres Strait Islander people

women

young people

older people

people in rural and remote locations

Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:

case studies

portfolios

questioning

scenarios

simulation or role plays

authenticated evidence from the workplace and/or training courses

For consistency of assessment

Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments

The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here.

Stakeholders may be:

Local Government

other government agency

Aboriginal land council

Aboriginal groups

rural lands protection board

public

trust member

Member of Parliament

internal customers

local charities/clubs/sporting organisations

other user groups

committees of management

Public reserves may include:

as listed in organisational guidelines

caravan parks

cemeteries

permanent reserves

coastal waterside reserves

commons

conservation estate reserves

Crown grants in trust (freehold reserves)

mall reserves

managed reserves

reservations

reserves for a community purpose

schools of art/mechanics institutes

showgrounds/racecourses

State recreation areas

walking tracks

Advice may be for:

insurance

funding

lease or licences

unauthorised occupation or use

purchase

disposal

trust membership

trust or corporate management

ownership and tenure

revocations

Organisational standards may include:

industry standards

land titles office standards

Agreements may be:

lease agreements

licence agreements

trustee leases and trustee permits issued by the reserve trustee

leasing and licensing under management orders

for purposes as listed in the organisational guidelines and Crown lands/commons management Act/s regulations

funding agreements

Legislation, policy and guidelines may include:

legislation related to Crown land, State land or public land administration, in particular Commonwealth Native Title Act 1993, regulations, and Wik amendments

public sector legislation such as equal employment opportunity, anti-discrimination, diversity, occupational health and safety

privacy legislation and freedom of information

public sector standards

organisational standards

quality standards

jurisdictional and organisational code/s of practice and code/s of ethics

Special conditions may include:

rental

maintenance

sub-leasing

insurance

special uses

access

erection of improvements

Records may include:

financial returns

management body records:

committee of management records

incorporated body returns

records required by management plans/management orders

Checking records may include:

checking for completeness

checking for compliance with terms of the agreement or legislation

checking financial returns

Organisational procedures may be specified in:

procedures manual

office practice guidelines

workplace notices

computer training manuals

Organisational procedures may include:

regulatory requirements

industry practices

manual or electronic applications

Issues may include:

non-compliance with:

terms of the agreement

management orders

special auditing requirements for commercial use of managed reserves

discrepancies or abnormalities, such as:

missing documentation

omissions in reporting

misappropriation of funds

reconciliation not balanced

outstanding debtors or creditors

incomplete audit trail

Referrals may be to:

accountant/auditor for the organisation