ELEMENT

PERFORMANCE CRITERIA

1. Implement start-up activities

1.1 The project plan is updated with confirmed information for key dates and activities, resources and project governance details in accordance with the project implementation strategy.

1.2 Project stakeholders' understanding of and agreement to fulfil the project requirements and their roles and responsibilities are confirmed.

1.3 Required systems are established and maintained throughout the project in accordance with the project plan.

1.4 A working knowledge of project management tools is used to facilitate integration of project activities and achievement of project outcomes.

2. Coordinate project implementation

2.1 Integration and management of project activities are handled in accordance with the project plan.

2.2 Stakeholder input and expectations are managed and their commitment is maintained throughout the life of the project in accordance with organisational policy and procedures and the project plan.

2.3 Disagreements and disputes are resolved or referred to a higher authority in accordance with organisational policy and procedures.

2.4 Project change proposals are received and changes are recommended/made in accordance with the project plan, and documented in accordance with policy and procedures.

3. Monitor project

3.1 All aspects of the project are continually monitored and corrective action is taken as necessary to maintain progress in accordance with the project plan.

3.2 Consultation and reporting mechanisms are applied in accordance with the communication plan when dealing with management, staff and/or contractors, steering committee members or other stakeholders.

3.3 Project governance plans and any related contracts are monitored, reviewed and amended as appropriate, and results are reported in accordance with the communication plan.

3.4 Project progress is monitored against agreed milestones in accordance with the project plan to provide a measure of performance throughout the life of the contract.

3.5 Programmed review of objectives and achievement is implemented in accordance with the project plan.

4. Arrange project follow-up activities

4.1 Project deliverables are analysed against specifications, performance standards and project objectives, under broad guidance, and the results are reported to stakeholders.

4.2 An initial support package or product manual is produced, if required, to provide guidance for stakeholders who will be required to apply the project results.

4.3 The support package includes options for stakeholders to take account of environmental and cultural factors in applying project results.

4.4 Operational and support authorities are consulted to research any testing/trialling/building requirements resulting from the project, and evaluation of any recommendations are included in the project report.

This section describes the essential skills and knowledge and their level, required for this unit.

Skill requirements

Look for evidence that confirms skills in:

leading and mentoring people to achieve project deliverables

maintaining agreement of stakeholders and team members to timelines, roles and responsibilities

communicating with stakeholders and team members using a range of communication styles to suit different audiences and purposes

responding to diversity, including gender and disability

using project management tools applicable to small scale or low risk projects

applying ethical decision making and problem solving related to project management of small scale or low risk projects

writing recommendations and preparing implementation support packages requiring precision of expression

applying workplace safety procedures in line with project requirements

accessing/preparing information electronically or in hard copy

Knowledge requirements

Look for evidence that confirms knowledge and understanding of:

legislation, organisational policies and procedures that may impact on project management, for example:

public sector codes of ethics/conduct

occupational health and safety and environment requirements

project governance requirements

quality standards

risk management

procurement guidelines

human resources

equal employment opportunity, equity and diversity principles

project management tools to suit a range of small scale or low risk projects

project management principles

organisational and political context

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.

Units to be assessed together

Pre-requisite units that must be achieved prior to this unit:Nil

Co-requisite units that must be assessed with this unit:Nil

Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:

PSPETHC401A Uphold and support the values and principles of public service

PSPGOV402B Deliver and monitor service to clients

PSPGOV403B Use resources to achieve work unit goals

PSPGOV411A Deal with conflict

PSPGOV412A Use advanced workplace communication strategies

PSPGOV422A Apply government processes

PSPLEGN401A Encourage compliance with legislation in the public sector

PSPPROC410A Administer contracts

PSPPM401B Design simple projects

PSPPM403B Close simple projects

Excluded units that may not contribute to the same qualification as this unit:

PSPPM405A Administer simple projects

Overview of evidence requirements

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:

the knowledge requirements of this unit

the skill requirements of this unit

application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework)

simple projects managed in a range of (3 or more) contexts (or occasions, over time)

Resources required to carry out assessment

These resources include:

legislation, guidelines, procedures and protocols relating to project management

workplace project documentation

scenarios and case studies

examples of project management tools

Where and how to assess evidence

Valid assessment of this unit requires:

a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when implementing projects, including coping with difficulties, irregularities and breakdowns in routine

simple projects managed in a range of (3 or more) contexts (or occasions, over time)

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

people with disabilities

people from culturally and linguistically diverse backgrounds

Aboriginal and Torres Strait Islander people

women

young people

older people

people in rural and remote locations

Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:

case studies

demonstration

portfolios

questioning

scenarios

authenticated evidence from the workplace and/or training courses

For consistency of assessment

Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments

The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here.

Project plan will include some or all of:

acquisition strategies

budget and financial management strategy

contract management

cost estimates

evaluation criteria

expected outcomes/measurable benefits of the project

facilities

inclusions and exclusions from project

information/communication strategy

intellectual property strategies

milestones

objectives

outputs/project deliverables and their acceptance criteria

people plan including human resource management and human resource development

performance criteria/indicators

project control mechanisms

project implementation strategy

project governance strategy

purpose

quality assurance

quality control

quality standards for project

rationale

required project resources

resource management

risk management

roles and responsibilities

schedule/timeline

task/work breakdown structure (WBS)

Stakeholders may include:

project sponsor/funding bodies

clients or customers (internal and external)

industry

other agencies

general public

relevant interest groups

unions

functional areas

the organisation's senior management

Ministers

project team

steering committee members

end user

supplier/service provider

Required systems for project management may include:

planning and monitoring system

financial management including:

budget allocation/funding

income generated

expenditure

recordkeeping for documented information such as:

correspondence

quality data including survey, needs, test results

contracts

time allocated and spent on each aspect of the project

progress reports

performance reports against milestones

project outcomes

samples, prototypes, models

Project management tools may include:

risk analysis

organisational project governance framework

communications plan

reporting framework

project management software and other tools:

Gantt and bar charts

Program Evaluation and Review Technique (PERT) charts

Critical Path Method

cost schedule control system

logistics support analysis

life cycle cost analysis

spreadsheets

recording systems - electronic and manual

Integration of project activities may include:

scope

time

cost

quality

human resources

communications

risk

procurement

Management may include:

scope management

communication and reporting

schedule management

financial management

quality management

resources management

people management

logistics management

risk management

contract management

change management

Change proposals may include:

scope

administration

engineering, technical, technology changes

time

cost

resources

Policy and procedures may include:

government legislation (Federal, State and Local) affecting organisation's administration such as:

public sector management acts

financial management and accounting legislation and regulations

privacy legislation

government and organisational guidelines and procedures relating to:

project governance

resourcing

security

strategic plans

recruitment

risk management

procurement guidelines

designation approvals

industrial agreements

Specifications may include:

functional

technical

performance

material