- PSPPM404A - Carry out simple project activities
PSPPM404A
Carry out simple project activities
Application
Not applicable.
Prerequisites
Not applicable.
Elements and Performance Criteria
ELEMENT | PERFORMANCE CRITERIA |
1. Review and confirm project brief | 1.1 Project information and supporting materials are obtained and the individual project brief is clarified in accordance with the project plan and organisational policy and procedures. 1.2 Project plan is analysed and requirements, timeframes, roles, responsibilities and stakeholder involvement are confirmed. 1.3 Project management procedures and controls are confirmed in accordance with the project plan, and any required changes are negotiated according to the project plan change management strategy. 1.4 The project plan is updated with confirmed information for milestones, resources, other team members and steering committee details. |
2. Undertake project activities | 2.1 Professional or technical skills are provided to accomplish project tasks in accordance with the project requirements. 2.2 Project data is captured and recorded in accordance with project requirements. 2.3 Specialist advice and support are provided to the project manager, steering committee and stakeholders as required to achieve project objectives. |
3. Monitor and maintain progress of project | 3.1 Project management tools are used for integration and timing of project activities and achievement of project deliverables. 3.2 Risks to progress and achievement of project objectives are anticipated and related to the project manager for action in accordance with the risk management plan. 3.3 Completion of project activities and progress against targets and milestones are monitored and corrective action is taken if needed, in accordance with project plans and in consultation with management/governance personnel. 3.4 Problem solving to find innovative solutions to project problems or unplanned-for contingencies is undertaken in consultation with project management. 3.5 Progress reports are provided as required by the project communication plan. |
4. Complete project | 4.1 Project deliverables are completed to the required standard in the required timeframe. 4.2 Recordkeeping associated with the project is completed and archived as required by the project plan. 4.3 Project process is evaluated, issues identified and recommendations made for continuous improvement. 4.4 Project reports are completed to the required standard, containing required information and using agreed style, voice and format. 4.5 Project hand-over of deliverables and return of borrowed/unused materials are completed in accordance with the project plan and organisational procedures. |
Required Skills
This section describes the essential skills and knowledge and their level, required for this unit. |
Skill requirements Look for evidence that confirms skills in: recording information, writing recommendations and preparing reports requiring complex language structures and precision of expression negotiating changes to timelines, roles and responsibilities communicating with stakeholders, managers and other team members using a range of communication styles to suit different audiences and purposes responding to diversity, including gender and disability managing self, time and costs using project management tools applying workplace safety procedures in line with project requirements accessing/preparing information electronically or in hard copy |
Knowledge requirements Look for evidence that confirms knowledge and understanding of: legislation, organisational policies and procedures that may impact on the project and management of the project, for example: public sector codes of ethics/conduct occupational health and safety and environment project governance requirements quality standards risk management procurement human resources equal employment opportunity, equity and diversity principles principles of project management project management tools to suit the projects carried out risk management strategies for carrying out single projects |
Evidence Required
The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package. | |
Units to be assessed together | Pre-requisite units that must be achieved prior to this unit:Nil Co-requisite units that must be assessed with this unit:Nil Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to: PSPETHC401A Uphold and support the values and principles of public service PSPGOV402B Deliver and monitor service to clients PSPGOV403B Use resources to achieve work unit goals PSPGOV404B Develop and implement work unit plans PSPGOV406B Gather and analyse information PSPGOV411A Deal with conflict PSPGOV412A Use advanced workplace communication strategies PSPGOV422A Apply government processes PSPLEGN401A Encourage compliance with legislation in the public sector PSPPM401B Design simple projects PSPPROC410A Administer contracts |
Overview of evidence requirements | In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms: the knowledge requirements of this unit the skill requirements of this unit application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework) activities for simple projects carried out in a range of (3 or more) contexts (or occasions, over time) |
Resources required to carry out assessment | These resources include: legislation, guidelines, procedures and protocols relating to project management workplace project documentation scenarios and case studies examples of project management tools |
Where and how to assess evidence | Valid assessment of this unit requires: a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when carrying out projects, including coping with difficulties, irregularities and breakdowns in routine activities for simple projects carried out in a range of (3 or more) contexts (or occasions, over time) Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as: people with disabilities people from culturally and linguistically diverse backgrounds Aboriginal and Torres Strait Islander people women young people older people people in rural and remote locations Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of: case studies demonstration portfolios questioning scenarios authenticated evidence from the workplace and/or training courses |
For consistency of assessment | Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments |
Range Statement
The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here. | |
Project brief is: | outline of expectations, tasks, deliverables, etc that are to be achieved by the project officer |
Project plan will include some or all of: | acquisition strategies budget and financial management strategy contract management cost estimates evaluation criteria expected outcomes/measurable benefits of the project facilities inclusions and exclusions from project information/communication strategy intellectual property strategies milestones objectives occupational health and safety plan outputs/project deliverables and their acceptance criteria people plan including human resource management and human resource development performance criteria/indicators project control mechanisms project implementation strategy project governance strategy purpose quality assurance quality control quality standards for project rationale required project resources resource management risk management roles and responsibilities schedule/timeline task/work breakdown structure (WBS) |
Policy and procedures may include: | government legislation (Federal, State and Local) affecting organisation's administration such as: public sector management acts financial management and accounting legislation and regulations privacy legislation government and organisational guidelines and procedures relating to: project governance resourcing security strategic plans recruitment risk management procurement guidelines designation approvals industrial agreements |
Stakeholders may include: | project sponsor/funding bodies clients or customers (internal and external) industry other agencies general public relevant interest groups unions functional areas the organisation's senior management Ministers project team steering committee members end user supplier/service provider |
Project data may include: | financial data including costs, expenditure, income generated, purchases quality data including any test results record of time spent on project and progress in completing project correspondence samples, prototypes, models project outcomes |
Project management tools may include: | risk analysis organisational project governance framework communications plan reporting framework project management software and other tools: Gantt and bar charts Program Evaluation and Review Technique (PERT) charts Critical Path Method cost schedule control system logistics support analysis life cycle cost analysis spreadsheets recording systems - electronic and manual |
Risk management may include: | removing the risk transferring the risk minimising the risk accepting the risk preparing a contingency plan keeping reserves |
Consultation with management may include: | project manager steering committee project sponsor business owner of the project program manager specialist project management office chief executive officer, manager or management representative funding body representative customer or client |
Solutions to problems may include: | reducing costs researching and applying more efficient methods of completing project tasks seeking further resources to meet deadline negotiating an extension of deadline or redefining completion or quantities or quality of outcomes sharing of ideas to gain improvements to work undertaken within the project outsourcing aspects of the project changing roles and responsibilities within project team |
Sectors
Not applicable.
Competency Field
Project Management.
Employability Skills
This unit contains employability skills.
Licensing Information
Not applicable.