Application
This unit applies normally to Defence members who have been given command, either as an automatic consequence of appointment, or by an instrument of appointment, as a CO or as an administrative CO; in some circumstances it is by rank only, irrespective of the position held. | |
Prerequisites
Not applicable.
Elements and Performance Criteria
ELEMENT | PERFORMANCE CRITERIA |
1. Prepare for anadministrative decision | 1.1 Initial action is determined following an initiator 1.2 Organisational policies and procedures are complied with 1.3 Quick assessment is instigated 1.4 Administrative sanction is initiated |
2. Make an administrative decision | 2.1 Factors are considered 2.2 Administrative decision is made in accordance with decision making criteria and policies 2.3 Stakeholders are informed of the decision and its reasons 2.4 Documentation is completed in accordance with organisational policies |
Required Skills
This describes the essential skills and knowledge and their level, required for this unit. |
Required Skills |
apply criteria and principles communicate effectively in writing communicate effectively orally conduct interviews interpret quick assessment and inquiry reports interpret relevant policies lead individuals and groups make sound judgements manage work effectively undertake research |
Required Knowledge |
administrative sanctions closed inquiry (not public and results given to appointing commanding officer only) complaints and redress of grievance (ROG) evidence imposing authority initiating authority inquiry instigation inquiry monitoring inquiry planning relevant Australian Defence Force (ADF) policies QAs recommendation implementation reports tracking witnesses and potentially affected persons |
Evidence Required
The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package. | |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | Assessment must confirm the ability to: locate and interpret appropriate guidance in relevant documents apply administrative decision making criteria to an ROG of sufficient complexity for which QA and routine inquiry reports are available. Consistency in performance Competency should be demonstrated in a range of situations that could be expected in the workplace. |
Context of and specific resources for assessment | Context of assessment Competency should be assessed in the workplace or in a simulated workplace environment. Specific resources for assessment There are no specific resource requirements for this unit. |
Method of assessment | This unit may be assessed with the following unit/s: PUADEFCM126A Conduct a quick assessment PUADEFCM127A Conduct a Defence administrative inquiry. In a public safety environment assessment is usually conducted via direct observation in a training environment or in the workplace via subject matter supervision and/or mentoring, which is typically recorded in a competency workbook. Assessment is completed using appropriately qualified assessors who select the most appropriate method of assessment. Assessment may occur in an operational environment or in an industry-approved simulated work environment. Forms of assessment that are typically used include: direct observation interviewing the candidate journals and workplace documentation third party reports from supervisors written or oral questions. |
Range Statement
The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below. | |
Administrative decisions may include | Applying administrative sanctions as an imposing authority (from a request and submission from an initiating authority) Approval to live beyond 30 km from position Dealing with a complaint or ROG Eligibility for higher duties allowance Granting leave (such as short-term, carer, parental, maternity, compassionate, long service, leave without pay, leave with holiday pay) Imposing a formal warning Member with dependents (unaccompanied) Recognising Interdependent relationships |
Initial actions may include | Determining decision is not within power (jurisdiction) to make Determining whether the initiation has occurred within policy timeframes (for example, ROG for termination notice is submitted within fourteen days of notice issue, without exception) Making a decision on a simple issue for which sufficient information has been supplied (resolution by the CO) Making further examination of the issue Offering alternative dispute resolution processes Referring the matter to ADFIS and/or service police Referring the matter to a superior authority Taking no further action |
Initiator may include | Complaint or ROG being made Incident occurring (for instance, an accident) Request being made Request for a review of a previous decision Request for a decision as an imposing authority is received from an initiating authority |
Organisational policies may include | ADF publications Defence Instructions |
Instigating a QA may include | Confirming issue is connected with the scope of the CO's command Determining need for a QA Selecting and briefing a QA officer Monitoring timeliness of assessment Considering next action upon receipt of QA brief |
Initiating administrative sanctions may include | Issuing a Notice to Show Cause as the initiating authority Gathering evidence Gathering specialist and required reports Gathering statement of reasons from member Considering response in determining next action Monitoring timeliness of process Referring collated material to an imposing authority for a decision |
Factors may include | Considering inquiry reports: confirming Terms of Reference are satisfied and scope is not exceeded confirming evidence supports the findings accepting or rejecting the findings Evidence/facts provided in performance appraisal reports, records of conversation, other official documentation Matters raised in the member's response Policy relied upon Recommendations from subordinates/superiors Specialist advice (legal, psychological, medical) |
Decision making criteria include | Applying policy but not inflexibly or without proper regard to the merits and circumstances of the matter Decision being reasonable Decision maker having the proper authority and jurisdiction (power) Decision maker not being biased (perceived and actual) Disregarding irrelevant factors while taking relevant considerations into account Making decision after a fair hearing Making decision while not under orders or dictation Sufficient evidence (balance of probabilities [Briginshaw v Briginshaw]) Seeking legal advice where necessary |
Sectors
Not applicable.
Employability Skills
This unit contains employability skills. | |
Pre-requisite Unit/s | Nil |
Licensing Information
Not applicable.