This unit describes a participant’s skills and knowledge required to maintain site records in the Resources and Infrastructure Industries.

This unit is appropriate for those working in supervisory roles where risk needs to be managed.

No licensing or certification requirements apply to this unit at the time of publication.

Evidence is required to be collected that demonstrates a candidate’s competency in this unit. Evidence must be relevant to the roles within this sector’s work operations and satisfy all of the requirements of the performance criteria of this unit and include evidence that the candidate:

locates and applies relevant legislation, documentation, policies and procedures

works effectively with others to undertake and complete the maintaining of site records that meets all of the required outcomes, including:

communicating clearly and concisely with others to explain and clarify procedures, to interview users to identify their records/information needs

demonstrates completion of maintaining site records that safely, effectively and efficiently meets all of the required outcomes on more than one (1) occasion including:

reading and interpreting the nature of record content, functions and problems

analysing activity to diagnose problems, identifying and implementing options to solve problems

processing details and ensuring recording of signatures, dates, times, records are counter signed and verified for currency

maintaining accurate written records, reporting and filing systems including:

site diary

materials received and dispatched

quality records

WHS records

environmental records

inventory control records

reporting issues affecting the completion of work activities to their supervisor

The candidate must demonstrate knowledge of maintaining site records through:

basic records management systems and processes (both manual and computer aided)

following records filing and retrieval systems and processes

using registered document control systems

complying with quality control administration

project quality requirements

using resources and infrastructure Industry terminology

preparing and carrying out JSEA/JSA/Safe work method statement

An assessor of this unit must satisfy the requirements of the NVR/AQTF or their successors; and Industry regulations for certification and licensing; and,

this unit is best assessed in the context of this sector’s work environment;

where personal safety or environmental damage are limiting factors, assessment may occur in a simulated environment provided it is realistic and sufficiently rigorous to cover all aspects of this sector’s workplace performance, including environment, task skills, task management skills, contingency management skills and job role environment skills; and,

this unit must be assessed in compliance with relevant legislation/regulation and using policies, procedures, processes and operational manuals directly related to the industry sector for which it is being assessed; and,

assessment may be conducted in conjunction with the assessment of other Units of Competency; and,

assessment must confirm consistent performance can be applied in a range of relevant workplace circumstances; and,

assessors must demonstrate the performance evidence, and knowledge evidence as outlined in this Unit of Competency, and through the minimum years of current* work experience specified below in an Industry sector relevant to the outcomes of the unit; or,

where the assessor does not meet experience requirements a co-assessment or partnership arrangement must exist between the qualified assessor and an Industry subject matter expert. The Industry subject matter expert should hold the unit being assessed (or an equivalent unit) and/or demonstrate equivalence of skills and knowledge at the unit level. An Industry technical expert must also demonstrate skills and knowledge from the minimum years of current work experience specified below in the Industry sector, including time spent in roles related to the unit being assessed; and,

assessor and Industry subject matter expert requirements differ depending on the Australian Qualifications Framework Level (AQF) of the qualification being assessed and/or Industry Sector as follows:

*Assessors can demonstrate current work experience through employment within Industry in a role relevant to the outcomes of the Unit; or, for external assessors this can be demonstrated through exposure to Industry by conducting frequent site assessments across various locations.

**Where a unit is being delivered outside of a Qualification the first numeric character in the Unit code should be considered to indicate the AQF level

Foundation skills essential to performance are explicit in the performance criteria of this unit. Further information is available in the Resources and Infrastructure Industry Training Package Companion Volume.