ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Collect records to be destroyed

1.1

Records for destruction are verified and assembled

1.2

Confirmation of destruction requirement is sought and obtained

1.3

Records are bundled, marked or labelled for destruction in accordance with organisational procedures

1.4

Destruction mode is confirmed from workplace documents

2

Select destruction mode

2.1

Records are assembled and made ready for destruction

2.2

Arrangements for records to be destroyed off site are undertaken as required in accordance with workplace procedures

2.3

Suitable controlled or secure environment is selected for handling/storage of documents to be destroyed

3

Destroy records

3.1

Confirmation of actions is obtained

3.2

Bundles of documents are checked for identification

3.3

Selected destruction method is used maintaining security, personal safety and environmental protection

3.4

Shredded and pulped records are collected for recycling

3.5

Electronic recording systems are checked to confirm erasure of required documents

4

Document procedures

4.1

Documentation of completed operations is completed

4.2

Client/s are notified of actions taken

4.3

Workplace records are updated to reflect activities undertaken

4.4

Offsite destruction is confirmed with appropriate personnel

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

adapting to differences in equipment in accordance with operating procedures

applying relevant legislation and workplace procedures

communicating and working effectively with others

completing relevant documentation

identifying and correctly using relevant equipment

interpreting and following operational instructions

maintaining security and confidentiality of material

modifying activities depending on operational contingencies, risk situations and environments

monitoring and prioritising work activities in terms of planned schedule

operating electronic communications equipment to required protocol

planning own work, predicting consequences and identifying improvements

reading, interpreting and following relevant instructions, procedures, information and signs

using a range of information technology devices including computers, radio frequency devices, electronic data exchange systems

working systematically with required attention to detail.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

housekeeping standards and procedures

operational workflow within a records management system

operational work systems, equipment, management and site operating systems for destroying records as part of a records management process

problems that may occur and appropriate action that can be taken to resolve these problems

regulations relevant for destroying records as part of a records management process

site layout and obstacles

types of equipment used for destroying records and the precautions and procedures that should be followed in their use

workplace procedures and policies for destroying records including policies on confidentiality and security of information and records.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment include:

a range of relevant exercises, case studies and/or simulations

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

relevant materials, tools, equipment and personal protective equipment currently used in industry.