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Evidence Guide: DEFEVL005 - Evaluate a community based program

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

DEFEVL005 - Evaluate a community based program

What evidence can you provide to prove your understanding of each of the following citeria?

Monitor performance of a community based program

  1. Monitor program activities to ensure they are delivered in accordance with contract and/or Service Level Agreement.
  2. Review results of monitoring regularly.
Monitor program activities to ensure they are delivered in accordance with contract and/or Service Level Agreement.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review results of monitoring regularly.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan an evaluation

  1. Identify and confirm the purpose and role of the evaluation.
  2. Identify and prioritise the needs of the stakeholders of the program.
  3. Identify, obtain and develop the necessary evaluation resources.
  4. Validate the evaluation plan with stakeholders including:
Identify and confirm the purpose and role of the evaluation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and prioritise the needs of the stakeholders of the program.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify, obtain and develop the necessary evaluation resources.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Validate the evaluation plan with stakeholders including:

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

methodology

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

responsibility of appropriate personnel for conducting and participating in evaluations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

criteria

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

responsibilities for implementation of the evaluation plans

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

means of protection of participants

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

agreement for data collection, storage and retrieval

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

procedures for editing and disseminating reports

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

agreement of the financing

  1. Identify, develop and assess validity and reliability of evidence gathering instruments, procedures and sources of information.
Identify, develop and assess validity and reliability of evidence gathering instruments, procedures and sources of information.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct the evaluation

  1. Collect evidence in accordance with agreed evaluation plan.
  2. Identify and record potentially useful information which is not identified in the evaluation plan.
  3. Collate and process data relevant to the evaluation.
Collect evidence in accordance with agreed evaluation plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and record potentially useful information which is not identified in the evaluation plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Collate and process data relevant to the evaluation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report on evaluation findings

  1. Document issues and conclusions arising from the analysis conducted.
  2. Make recommendations to stakeholders on areas of possible improvement.
  3. Discuss preliminary findings with stakeholders.
  4. Prepare a range of reports to meet the differing needs of stakeholders.
Document issues and conclusions arising from the analysis conducted.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make recommendations to stakeholders on areas of possible improvement.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Discuss preliminary findings with stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare a range of reports to meet the differing needs of stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor performance of a community based program

  1. Monitor program activities to ensure they are delivered in accordance with contract and/or Service Level Agreement.
  2. Review results of monitoring regularly.
Monitor program activities to ensure they are delivered in accordance with contract and/or Service Level Agreement.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review results of monitoring regularly.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan an evaluation

  1. Identify and confirm the purpose and role of the evaluation.
  2. Identify and prioritise the needs of the stakeholders of the program.
  3. Identify, obtain and develop the necessary evaluation resources.
  4. Validate the evaluation plan with stakeholders including:
  5. methodology
  6. responsibility of appropriate personnel for conducting and participating in evaluations
  7. responsibilities for implementation of the evaluation plans
  8. means of protection of participants
  9. agreement for data collection, storage and retrieval
  10. procedures for editing and disseminating reports
  11. agreement of the financing
  12. Identify, develop and assess validity and reliability of evidence gathering instruments, procedures and sources of information.
Identify and confirm the purpose and role of the evaluation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and prioritise the needs of the stakeholders of the program.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify, obtain and develop the necessary evaluation resources.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Validate the evaluation plan with stakeholders including:

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

methodology

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

responsibility of appropriate personnel for conducting and participating in evaluations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

responsibilities for implementation of the evaluation plans

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

means of protection of participants

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

agreement for data collection, storage and retrieval

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

procedures for editing and disseminating reports

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

agreement of the financing

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify, develop and assess validity and reliability of evidence gathering instruments, procedures and sources of information.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct the evaluation

  1. Collect evidence in accordance with agreed evaluation plan.
  2. Identify and record potentially useful information which is not identified in the evaluation plan.
  3. Collate and process data relevant to the evaluation.
Collect evidence in accordance with agreed evaluation plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and record potentially useful information which is not identified in the evaluation plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Collate and process data relevant to the evaluation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report on evaluation findings

  1. Document issues and conclusions arising from the analysis conducted.
  2. Make recommendations to stakeholders on areas of possible improvement.
  3. Discuss preliminary findings with stakeholders.
  4. Prepare a range of reports to meet the differing needs of stakeholders.
Document issues and conclusions arising from the analysis conducted.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make recommendations to stakeholders on areas of possible improvement.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Discuss preliminary findings with stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare a range of reports to meet the differing needs of stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Monitor performance of a community based program

1.1 Monitor program activities to ensure they are delivered in accordance with contract and/or Service Level Agreement.

1.2 Review results of monitoring regularly.

2. Plan an evaluation

2.1 Identify and confirm the purpose and role of the evaluation.

2.2 Identify and prioritise the needs of the stakeholders of the program.

2.3 Identify, obtain and develop the necessary evaluation resources.

2.4 Validate the evaluation plan with stakeholders including:

methodology

responsibility of appropriate personnel for conducting and participating in evaluations

criteria

responsibilities for implementation of the evaluation plans

means of protection of participants

agreement for data collection, storage and retrieval

procedures for editing and disseminating reports

agreement of the financing

2.5 Identify, develop and assess validity and reliability of evidence gathering instruments, procedures and sources of information.

3. Conduct the evaluation

3.1 Collect evidence in accordance with agreed evaluation plan.

3.2 Identify and record potentially useful information which is not identified in the evaluation plan.

3.3 Collate and process data relevant to the evaluation.

4. Report on evaluation findings

4.1 Document issues and conclusions arising from the analysis conducted.

4.2 Make recommendations to stakeholders on areas of possible improvement.

4.3 Discuss preliminary findings with stakeholders.

4.4 Prepare a range of reports to meet the differing needs of stakeholders.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Monitor performance of a community based program

1.1 Monitor program activities to ensure they are delivered in accordance with contract and/or Service Level Agreement.

1.2 Review results of monitoring regularly.

2. Plan an evaluation

2.1 Identify and confirm the purpose and role of the evaluation.

2.2 Identify and prioritise the needs of the stakeholders of the program.

2.3 Identify, obtain and develop the necessary evaluation resources.

2.4 Validate the evaluation plan with stakeholders including:

methodology

responsibility of appropriate personnel for conducting and participating in evaluations

criteria

responsibilities for implementation of the evaluation plans

means of protection of participants

agreement for data collection, storage and retrieval

procedures for editing and disseminating reports

agreement of the financing

2.5 Identify, develop and assess validity and reliability of evidence gathering instruments, procedures and sources of information.

3. Conduct the evaluation

3.1 Collect evidence in accordance with agreed evaluation plan.

3.2 Identify and record potentially useful information which is not identified in the evaluation plan.

3.3 Collate and process data relevant to the evaluation.

4. Report on evaluation findings

4.1 Document issues and conclusions arising from the analysis conducted.

4.2 Make recommendations to stakeholders on areas of possible improvement.

4.3 Discuss preliminary findings with stakeholders.

4.4 Prepare a range of reports to meet the differing needs of stakeholders.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

selecting relevant evaluation information and documentation

accessing and interpreting the organisation's standards and values

analysing records/notes of the evaluation process

explaining the evaluation process

giving clear and precise instructions and advice

discussing the evaluation process with other relevant people

seeking information relevant to the evaluation

discussing the evaluation outcome with the stakeholders

interpreting contract requirements

developing resources to support the evaluation process

communicating with key stakeholders

producing and maintaining documentation

planning projects, work programs

coordinating the work of self and others

investigating training and workforce data

determining and implementing improvement

writing evaluation reports

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

access and equity issues of community based population

quantitative and qualitative methods for monitoring and evaluation

data management

what comprises quality community based services

how community based organisations operate

terminology relating to quality evaluation processes

evaluation models/methods

evidence-based practice

records management systems of the organisation

relevant policy, legislation, codes of practice and national standards, including Commonwealth and state/territory legislation

WHS relating to planning and conducting an evaluation