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Evidence Guide: PMC563081 - Carry out stock control

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PMC563081 - Carry out stock control

What evidence can you provide to prove your understanding of each of the following citeria?

Monitor stock reordering

  1. Monitor stock levels and maintain them at optimum levels
  2. Adjust stock reorder levels, as required, in response to customer demand
  3. Report to suppliers variations to quality and quantity of delivered goods
  4. Identify alternative suppliers which meet required quality and safety standards and utilise them when required
  5. Reorder stock in compliance with procedures
Monitor stock levels and maintain them at optimum levels

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Adjust stock reorder levels, as required, in response to customer demand

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report to suppliers variations to quality and quantity of delivered goods

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify alternative suppliers which meet required quality and safety standards and utilise them when required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Reorder stock in compliance with procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain inventory records systems

  1. Maintain accurate records of the storage and the movement of stock
  2. Identify, and act upon, stock discrepancies
  3. Ensure minimum inconvenience to customers resulting from stock movements
Maintain accurate records of the storage and the movement of stock

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify, and act upon, stock discrepancies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure minimum inconvenience to customers resulting from stock movements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake stocktaking and cyclical counts

  1. Coordinate stocktaking and cyclical counts as required
  2. Interpret inventory data and confirm it matches stock
  3. Reconcile inventory data with actual stock on hand
  4. Report stock variations or shortages
  5. Identify missing or damaged stock and report as required by procedures
Coordinate stocktaking and cyclical counts as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Interpret inventory data and confirm it matches stock

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Reconcile inventory data with actual stock on hand

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report stock variations or shortages

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify missing or damaged stock and report as required by procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Control hazards

  1. Identify hazards in the work area
  2. Assess the risks arising from those hazards
  3. Implement measures to control those risks in line with procedures and duty of care
Identify hazards in the work area

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess the risks arising from those hazards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement measures to control those risks in line with procedures and duty of care

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Respond to problems

  1. Identify possible problems in stock levels, storage, quantity and quality if stock, timeliness of supplies and production issues
  2. Determine problems needing action
  3. Determine possible fault causes
  4. Rectify problem using appropriate solution within area of responsibility
  5. Follow through items initiated until final resolution has occurred
  6. Report problems outside area of responsibility to designated person
Identify possible problems in stock levels, storage, quantity and quality if stock, timeliness of supplies and production issues

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine problems needing action

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine possible fault causes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Rectify problem using appropriate solution within area of responsibility

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Follow through items initiated until final resolution has occurred

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report problems outside area of responsibility to designated person

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Monitor stock reordering

1.1

Monitor stock levels and maintain them at optimum levels

1.2

Adjust stock reorder levels, as required, in response to customer demand

1.3

Report to suppliers variations to quality and quantity of delivered goods

1.4

Identify alternative suppliers which meet required quality and safety standards and utilise them when required

1.5

Reorder stock in compliance with procedures

2

Maintain inventory records systems

2.1

Maintain accurate records of the storage and the movement of stock

2.2

Identify, and act upon, stock discrepancies

2.3

Ensure minimum inconvenience to customers resulting from stock movements

3

Undertake stocktaking and cyclical counts

3.1

Coordinate stocktaking and cyclical counts as required

3.2

Interpret inventory data and confirm it matches stock

3.3

Reconcile inventory data with actual stock on hand

3.4

Report stock variations or shortages

3.5

Identify missing or damaged stock and report as required by procedures

4

Control hazards

4.1

Identify hazards in the work area

4.2

Assess the risks arising from those hazards

4.3

Implement measures to control those risks in line with procedures and duty of care

5

Respond to problems

5.1

Identify possible problems in stock levels, storage, quantity and quality if stock, timeliness of supplies and production issues

5.2

Determine problems needing action

5.3

Determine possible fault causes

5.4

Rectify problem using appropriate solution within area of responsibility

5.5

Follow through items initiated until final resolution has occurred

5.6

Report problems outside area of responsibility to designated person

Required Skills and Knowledge

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Monitor stock reordering

1.1

Monitor stock levels and maintain them at optimum levels

1.2

Adjust stock reorder levels, as required, in response to customer demand

1.3

Report to suppliers variations to quality and quantity of delivered goods

1.4

Identify alternative suppliers which meet required quality and safety standards and utilise them when required

1.5

Reorder stock in compliance with procedures

2

Maintain inventory records systems

2.1

Maintain accurate records of the storage and the movement of stock

2.2

Identify, and act upon, stock discrepancies

2.3

Ensure minimum inconvenience to customers resulting from stock movements

3

Undertake stocktaking and cyclical counts

3.1

Coordinate stocktaking and cyclical counts as required

3.2

Interpret inventory data and confirm it matches stock

3.3

Reconcile inventory data with actual stock on hand

3.4

Report stock variations or shortages

3.5

Identify missing or damaged stock and report as required by procedures

4

Control hazards

4.1

Identify hazards in the work area

4.2

Assess the risks arising from those hazards

4.3

Implement measures to control those risks in line with procedures and duty of care

5

Respond to problems

5.1

Identify possible problems in stock levels, storage, quantity and quality if stock, timeliness of supplies and production issues

5.2

Determine problems needing action

5.3

Determine possible fault causes

5.4

Rectify problem using appropriate solution within area of responsibility

5.5

Follow through items initiated until final resolution has occurred

5.6

Report problems outside area of responsibility to designated person

Evidence required to demonstrate competence in this unit must be relevant to and satisfy the requirements of the elements and performance criteria and demonstrate the ability to:

read and interpret inventory data, production schedules, job sheets, procedures, material labels and safety information

monitor key variables, including:

production requirements

stock levels

reorder levels

quantity and quality of deliveries

supplier contracts

stock condition

identify discrepancies in stock quantities and/or quality

resolve routine and non-routine problems

identify when the operator is able to rectify problems, when assistance is required and who is the appropriate source for assistance

take action to resolve problems or report them to appropriate personnel

identify hazards and apply relevant hazard controls

apply safety procedures

communicate effectively with team/work group, supervisors, suppliers

complete workplace records

do basic arithmetical manipulations, including additions, subtractions, divisions, fractions and percentages.

Must provide evidence that demonstrates knowledge relevant to their job sufficient to operate independently and to solve routine and non-routine problems, including knowledge of:

methods of monitoring production requirements and stock availability

effective inventory management techniques to meet production requirements

supplier contractual requirements

stock control, stocktaking and cycle counting techniques

optimum stock levels and relationship with cost

methods of identifying and rectifying variations to quality and quantity of delivered goods

methods and criteria for sourcing alternative suppliers

routine problems, their probable causes and relevant corrective actions

organisation procedures relevant to the work environment/job role

routine and non-routine problems that may arise, the range of possible causes and appropriate actions

organisation procedures relevant to the work environment/job role

hierarchy of control

hazards that may arise in the job/work environment and:

their possible causes

potential consequences

appropriate risk controls.

Range Statement

This field allows for different work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included.

Regulatory framework

The latest version of all legislation, regulations, industry codes of practice and Australian/international standards, or the version specified by the local regulatory authority, must be used.

Applicable legislation, regulations, standards and codes of practice include:

health, safety and environmental (HSE) legislation, regulations and codes of practice relevant to the workplace, equipment and production processes and hazardous materials

Australian/international standards relevant to the materials being used and products being made

any relevant licence and certification requirements.

All operations to which this unit applies are subject to stringent HSE requirements, which may be imposed through state/territory or federal legislation, and these must not be compromised at any time. Where there is an apparent conflict between performance criteria and such requirements the legislative requirements take precedence.

Procedures

All operations must be performed in accordance with relevant procedures.

Procedures are written, verbal, visual, computer-based or in some other form, and include one or any combination of:

job cards

drawings

emergency procedures

work instructions

standard operating procedures (SOPs)

safe work method statements (SWMS)

formulas/recipes

batch sheets

temporary instructions

any similar instructions provided for the smooth running of the plant.

Problems

Routine and non-routine problems must be resolved.

Routine problems are predictable and have known solutions and include one or more of:

stock discrepancies between inventory system and actual stock on hand

deviations from supplier contracts/performance agreements

stock control and production planning discrepancies

stock quality and/or quantity does not meet production standards.

Non-routine problems are unexpected problems or variations of previous problems.

Non-routine problems must be resolved by applying operational knowledge to develop new solutions, either individually or in collaboration with relevant experts, to:

determine problems needing action

determine possible fault causes

develop solutions to problems which do not have a known solution

follow through items initiated until final resolution has occurred

report problems outside area of responsibility to designated person.

Operational knowledge includes one or more of:

procedures

training

technical information, such as journals and engineering specifications

remembered experience

relevant knowledge obtained from appropriate people.

Records and reports

Records include one or more of:

log books/sheets

electronic records

job/work sheets

other records used for the smooth running of the plant.

Reports include one or more of:

paper or electronic-based logs and reports

verbal/radio reports

reporting items found which require action.