The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!
From the Wiki University
What evidence can you provide to prove your understanding of each of the following citeria?
Track record |
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Completed |
Evidence:
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Unique record identifier to be located is determined from request or instructions |
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Completed |
Evidence:
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Location of record is obtained from records system in accordance with records system rules and organisational procedures |
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Completed |
Evidence:
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History of record location is obtained from records system in accordance with records system rules and organisational procedures |
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Completed |
Evidence:
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Information about record is obtained from records system in accordance with records system rules and organisational procedures |
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Completed |
Evidence:
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Information about record is updated and amended in accordance with organisational procedures |
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Completed |
Evidence:
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All transactions on the records system are completed within the designated timeframe |
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Completed |
Evidence:
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Conduct a file audit |
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Completed |
Evidence:
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Files are physically located with action officer and in storage areas, in accordance with supervisor instructions |
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Completed |
Evidence:
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Discrepancies between nominal and actual record locations are identified |
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Completed |
Evidence:
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Supervisor is clearly/specifically informed/notified of any discrepancies and/or issue |
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Completed |
Evidence:
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Unacceptable record keeping practices are observed and noted during audit activities, in accordance with organisational procedures |
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Completed |
Evidence:
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Information about any anomalous record is updated and amended in accordance with organisational procedures |
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Completed |
Evidence:
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Reconciliation statement is prepared and forwarded to supervisor in accordance with organisational procedures and records system procedures |
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Completed |
Evidence:
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Prepare reports from records system |
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Completed |
Evidence:
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Reports are prepared from system in accordance with supervisor instructions or requests |
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Completed |
Evidence:
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Reports are prepared in accordance with workplace procedures and records system procedures |
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Completed |
Evidence:
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All reports from the records system are prepared within the designated timeframe |
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Completed |
Evidence:
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Prepare staff lists |
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Completed |
Evidence:
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Staff and user lists are checked and updated to accord with the current locations and designations of organisational staff members in accordance with supervisor instructions |
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Completed |
Evidence:
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Staff and user lists are duplicated and circulated to all those requiring copies, in accordance with supervisor instructions |
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Completed |
Evidence:
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Implement disaster recovery procedures |
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Completed |
Evidence:
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Policies and procedures are identified for disaster recovery |
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Completed |
Evidence:
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Recovery actions are undertaken in accordance with workplace procedures and scope of authority |
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Completed |
Evidence:
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Appropriate personnel are informed of actions taken in accordance with workplace procedures |
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Completed |
Evidence:
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