- BSBPMG602A - Direct the scope of a project program
Assessor Resource
BSBPMG602A
Direct the scope of a project program
Assessment tool
Version 1.0
Issue Date: June 2024
A program is defined as a set of interrelated projects, each of which has a project manager. Multiple projects (sometimes called a portfolio of projects) refers to a number of projects related in some way and managed by the same person as a program to achieve a common organisational objective/s.
For the purposes of this unit someone who manages a suite of projects (a program) will be referred to as a program manager.
The functions performed by a project manager to manage scope within individual projects are addressed in BSBPMG502A Manage project scope.
This unit describes the performance outcomes, skills and knowledge required to direct the scope of projects within a program or multiple projects context. It covers the management of project authorisations and defining, planning and managing the program scope.
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)
Employability Skills
This unit contains employability skills.
Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. | |
Overview of assessment | |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | Evidence of the following is essential: demonstrated experience in directing a range of concurrent projects so that scope is successfully managed across all projects knowledge of a broad range of project scope management tools, methodologies and techniques. |
Context of and specific resources for assessment | Assessment must ensure: access to workplace documentation, including feedback from stakeholders, which reflects how scope was managed for projects. |
Method of assessment | A range of assessment methods should be used to assess practical skill and knowledge. The following examples are appropriate for this unit: direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance of scope management techniques by the candidate analysis of responses addressing different project scope management case studies and scenarios oral or written questioning to assess knowledge of strategies for managing project scope and their application to different situations review of project authorisation recommendations assessment of measurement of project performance. |
Guidance information for assessment | Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: other units from the Advanced Diploma of Project Management. |
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
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Required skills |
high level literacy skills to review and amend project plans, to communicate decisions and to write quality reports high level analysis, planning, organising, problem-solving and evaluating skills in relation to project scope management self management skills to prioritise actions for successful outcomes negotiation skills to control proposed changes in scope. |
Required knowledge |
scope management plans, methodologies, techniques and tools project life cycle and the significance of scope management typical challenges and issues encountered in project scope management and options for addressing these. |
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. | |
Needs may be: | activity-oriented, for example to stage major sporting events improvement-oriented, for example to find better way/s of doing something outcome-oriented, for example to fulfil needs product-oriented, for example to acquire new computer systems or buildings |
Project authorisation recommendations may include: | broad details of required project outcomes and objectives major projects phases, activities and milestones that will require timing coordination across the program (particularly as new approved projects enter the program) project managers' terms of reference, authorisations and limitations directed by the program manager relationship between multiple project objectives and the programs and strategic objectives of the organisation |
Scope management may include: | controlling program scope creep, that is incremental increases to scope, to accommodate wishes rather than needs determining that a scope change has occurred or is about to occur managing factors which influence changes to scope managing scope changes when they occur managing the effect of scope changes on other areas and on the achievement of multiple project objectives progressive refinement of scope throughout multiple project life cycles |
Project performance may include: | time and resources spent on the projects, as compared to baseline data projects' progress in terms of time and resources |
Change management system may include: | change to control boards/committees configuration management documentation impact analysis risk analysis |
Reviews of scope changes may include: | formal agreements, that is contracts, sub-contracts and memoranda of understanding major elements of the program liable to change, for example deletion of a line of business endeavour, new projects prioritising program and deletion of poorly performing projects potential, perceived and actual changes program documentation, including plans, integrated schedules, integrated budgets and integrated (program) risk analysis |
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice | Yes | No | Comments/feedback |
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Analyse needs, in consultation with client and relevant stakeholders, to justify each project and to designate project managers | |||
Conduct project selection and prioritisation within guidelines provided by, or under the direction of, a relevant (governance) authority | |||
Make project authorisation recommendations to relevant authority as the basis for future project management activity, and commitment of resources and effort | |||
Define projects' objectives, major deliverables and resource requirements at the project and program level, and confirm them with the governance group or relevant authority | |||
Determine and agree measurable project outcomes and benefits to enable quantified evaluation of program performance | |||
Develop, agree on and communicate scope definition, scope management strategies and plans | |||
Align program scope to business requirements and organisational strategy | |||
Conduct regular program reviews to measure project performance and to ensure that stated program and business/strategic objectives are met | |||
Establish and maintain change management system to form the basis of ongoing scope management | |||
Conduct reviews of scope changes and take action to ensure that project and program objectives are achieved or modified | |||
Measure project outcomes against defined program scope and aligned strategic objectives | |||
Communicate results of program outcomes to relevant authority | |||
Pass on scope management lessons learned to higher project authority for application in planning and implementation of later projects within the program |
Forms
Assessment Cover Sheet
BSBPMG602A - Direct the scope of a project program
Assessment task 1: [title]
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Assessment Record Sheet
BSBPMG602A - Direct the scope of a project program
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Assessment task 1: [title] Result: Competent Not yet competent
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Feedback to student:
Overall assessment result: Competent Not yet competent
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