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Elements and Performance Criteria

1. Identify the context of the organisation
   • Determine and document the nature of the organisation and its jurisdiction
   • Establish regulatory framework specific to the organisation
2. Establish accountability requirements for creators of records
   • Identify creators of records by establishing all parts of the organisation which create records
   • Determine and document accountability requirements and functional responsibilities of the creators of records
   • Verify and document authentic sources used in the research, in accordance with organisational and external standards
3. Identify contextual changes over time
   • Map the functions generating the records and the regulatory framework governing them, to the organisational structures
   • Identify and document changes to the administrative and functional context over time
4. Monitor changes to organisational structures, functions and responsibilities
   • Monitor changes which impact on organisational structures
   • Review and update documentation in light of identified changes

Required Skills

Required skills

communication and negotiation skills to explain complex relationships and processes effectively to users and management and to consult with relevant stakeholders information management skills to analyse and synthesise documentation verbally delivered information and observed behaviours literacy skills to prepare compile and write complex documents and reports and to document complex relationships and processes problemsolving skills to solve recordkeeping problems

Required knowledge

administrative history and regulatory context of area subject to functional analysis business in which area subject to functional analysis is engaged key provisions of relevant legislation and regulations from all forms of government national standards and other documentation that may affect aspects of business operations such as antidiscrimination legislation AS Microfilming of engineering documents AS Microfilming newspapers for archival purposes AS Storage of microfilm AS Permanent paper AS AGLS Metadata element set AS ISO Records management ASNZS Risk management AS ISO Information and documentation Records management processes Metadata for records Principles AS Work process analysis for recordkeeping Australian Stock ExchangeASX Principles of Good Corporate Governance codes of practice ethical principles archives and records legislation occupational health and safety privacy and freedom of information general principles and processes of records management and records management systems such as systems of control records continuum theory mandate and ownership of business process organisational business functions structure context and culture organisational policies strategies and procedures particularly those relating to records access and security technologies used in recordkeeping such as multimedia records system packages and workflow packages

Evidence Required

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria required skills and knowledge range statement and the Assessment Guidelines for the Training Package
Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit	Evidence of thefollowing is essential documenting an analysis of the organisations record creating context and the implications of changes to it in terms of records
Context of and specific resources for assessment	Assessment must ensure access to appropriate documentation and resources normally used in the workplace access to examples of records recordkeeping systems and policies
Method of assessment	A range of assessment methods should be used to assess practical skills and knowledge The following examples are appropriate for this unit assessment of reports on the organisational record creating context direct questioning combined with review of portfolios of evidence and third party workplace reports of onthejob performance by the candidate observation of presentations on the record creating context oral or written questioning to assess knowledge and understanding review of authenticated documents from the workplace or training environment review of testimony from team members colleagues supervisors or managers
Guidance information for assessment	Holistic assessment with other units relevant to the industry sector workplace and job role is recommended for example administration units other knowledge management units

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Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Changes may include:	amalgamations or take-overs changes in legislation or government downsizing re-organisations restructuring
Documentation may include:	a finding aid administrative history establishment chart and functional analysis system administrator's documentation and users' register

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